Coordinator, Medical Education

Dartmouth College

remote work

United States, New Hampshire, Hanover

7 Lebanon Street (Show on map)

Sep 12, 2024

Position Information

Posting date	09/11/2024
Closing date
Open Until Filled	Yes
Position Number	1129019
Position Title	Coordinator, Medical Education
Department this Position Reports to	Medical Education
Hiring Range Minimum	$23.36/hr
Hiring Range Maximum	$29.23/hr
Union Type	Not a Union Position
SEIU Level	Not an SEIU Position
FLSA Status	Non-Exempt
Employment Category	Regular Full Time
Scheduled Months per Year	12
Scheduled Hours per Week	40
Schedule	This role requires a commitment to being present in the office from Monday through Wednesday each week.
Location of Position	Hanover, NH
Remote Work Eligibility?	Hybrid
Is this a term position?	No
If yes, length of term in months.	NA
Is this a grant funded position?	No
Position Purpose	Provides comprehensive administrative support to the Office of Undergraduate Medical Education ( OUME) including the Medical Education Committee ( MEC) and its various subcommittees. Ensures the smooth coordination of administrative functions of the OUME, MEC meetings, the maintenance and updating of MEC policies, and the efficient execution of various administrative tasks related to the medical curriculum. Coordinates processes for review and approval of course and phase content and curricular policies for the MEC, ensuring effective engagement of committee, student, leadership, and other relevant stakeholders and facilitating decision making.
Description
Required Qualifications - Education and Yrs Exp	Associates or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities	3 years of experience providing program support or the equivalent Excellent verbal and written communication, interpersonal, and organizational skills Ability to work effectively, efficiently, independently, and as a member of a team Willingness and ability to exercise judgment and initiative and to interact with a diverse set of faculty, personnel, and outside agencies in a professional manner Ability to plan work, set priorities, and respond to pressures, deadlines, and changes in schedules and priorities Attention to detail and accuracy Ability to maintain and foster confidentiality Proficiency in technological applications (e.g., Microsoft Office suite, Zoom), spreadsheets, and other computer software Willingness and ability to learn additional computer applications Strong commitment to a diverse working environment and to serving the needs of a large and diverse learning community which includes students
Preferred Qualifications	Bachelor's degree 5 years of experience providing program support or the equivalent.
Department Contact for Recruitment Inquiries	Andrea Wright
Department Contact Phone Number	Andrea.L.Wright@dartmouth.edu
Department Contact for Cover Letter and Title	Andrea Wright
Department Contact's Phone Number	Andrea.L.Wright@dartmouth.edu
Equal Opportunity Employer	Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check	Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?	Not an essential function
Special Instructions to Applicants	Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Quick Link	https://searchjobs.dartmouth.edu/postings/75657

Key Accountabilities

Description

MEC Meeting Coordination and Policy Maintenance

Schedule and organize MEC and MEC subcommittee meetings, ensuring timely preparation and distribution of meeting materials and effective communication with all committee members, both voting and ex officio.
Accurately record minutes of MEC and subcommittee meetings, capturing key discussions, decisions, and action items, distribute meeting minutes, and maintain a comprehensive archive of all minutes and agendas.
Facilitate virtual and in-person meetings, including setting up equipment and coordinating room logistics.
Provide administrative support to facilitate in the review and updating of MEC policies, ensuring they align with current educational standards and regulatory requirements.
Collaborate with committee leaders and members, as well as other offices in the medical education program, to finalize policy documents and ensure they are properly documented and accessible.
Assist in the preparation and submission of reports, proposals, and other documents as needed.

Percentage Of Time

Description

Course and Phase Reviews Coordination

Collaborate with MEC subcommittees to schedule and coordinate reviews of individual courses, phases, and the curriculum as a whole, within the UME program.
In partnership with the evaluation and assessment team, ensure that all review materials are distributed in advance and that feedback is collected and documented effectively.
Track the implementation of recommendations and improvements resulting from course and phase reviews.

Percentage Of Time

Description

Administrative and Curricular Support

Provide general administrative support to the Office of Undergraduate Medical Education and the Associate Dean for Medical Education, including locating and reserving space, arranging for necessary services, and coordinating schedules.
Effectively communicates with stakeholders to provide updates regarding UME policy changes, and program updates, under the direction and guidance of the Associate Dean for Medical Education.
In collaboration with the Dean of Educational Affairs and Operations Coordinator for Educational Affairs, contribute to the development and distribution of internal communications about UME, updating the Geisel community about curricular, policy and programmatic changes and enhancements.
Coordinate processes to establish clinical site affiliation agreements, communicating with sites, routing for approval and signature, tracking status, and coordinating with general counsel when needed.
Support projects related to institutional initiatives and Medical Education curriculum.
Monitor and track spending for discrete project budgets, as requested.
Assist in the preparation and submission of reports, proposals, and other documents as needed for leadership, related to the UME curriculum and accreditation standards.

Percentage Of Time

--	Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
--	Performs other duties as assigned.