Secretary IV - Part-Time

Rutgers University

United States, New Jersey, Piscataway

Sep 12, 2024

Position Details

Position Information

Recruitment/Posting Title	Secretary IV - Part-Time
Job Category	Staff & Executive - Healthcare - Administrative Services
Department	UBHC-Acute Treatment-PISC
Overview	Rutgers University Behavioral Health Care ( UBHC), established in 1971, offers a full continuum of evidence based behavioral health and addiction services for children, adolescents, adults, and seniors throughout New Jersey. UBHC's 1,060 experienced behavioral health professionals and support staff are dedicated to treatment, prevention, and education. UBHC, one of the largest providers of behavioral health care in the country, has a budget of $260 million and has 15 sites throughout New Jersey. Services are readily accessible and include: inpatient, outpatient, partial hospitalization, screening, crisis stabilization, family/caregiver support, community outreach and case management, supportive housing, supported employment, prevention and consultation, employee assistance programs, and a licensed therapeutic school from preschool through high school. Specialty services include the New Jersey suicide prevention helpline and peer help lines for police, veterans, active military, teachers, mothers of special needs children and child protective service workers. In FY2016, UBHC treated 16,199 consumers, had 24,502 admissions, and touched the lives of 19,441 individual callers through peer support. In addition, UBHC is the primary mental health training resource for the New Jersey departments of Human Services, Children and Families, and Corrections, delivering 16,000 trainings each year.
Posting Summary	Rutgers, The State University of New Jersey is seeking a part-time Secretary IV for the Child and Adolescent Services within Rutgers University Behavioral Health Care. The primary purpose of the part-time Secretary IV is to provide basic entry-level secretarial and general office services. Among the key duties of this position are the following: Answers telephone and provides routine information and/or routes calls to appropriate source. Initiates outgoing calls as requested. Records telephone information as required. Acts as receptionist. Ensures that clinical staff is alerted that the individual is waiting for services. Handles and routes incoming mail, prepares outgoing mail and faxes. Adheres to the work schedule established by the Office Manager. Develops and/or maintains an accurate filing system, including organization of clinical documentation. Sends out monthly report cards to parents and schools. Maintains a professional demeanor at all times and is consistently polite and appropriate to all staff and individuals seeking services.
Position Status	Part Time
Hours Per Week	20
Daily Work Shift
Work Arrangement	This position requires a fully on-site work arrangement.
FLSA	Nonexempt
Grade	147
Position Salary
Annual Minimum Salary	36036.00
Annual Mid Range Salary	36946.00
Annual Maximum Salary	38056.20
Standard Hours	35.00
Union Description	Teamsters 97
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	PERS

Qualifications

Minimum Education and Experience	Graduation from an accredited program in secretarial studies or one (1) year of full time secretarial experience. Up to thirty (30) college credits may be substituted for a year of secretarial experience.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Proficiency in typing, word processing skills. Microsoft Office experience. Good external and internal customer service skills.
Preferred Qualifications	Knowledge of Banner and procurement policies and procedures
Equipment Utilized
Physical Demands and Work Environment	PHYSICAL DEMANDS: Position requires standing to 1/3 of the time; requires walking under 1/3 time; requires sitting to 2/3 time; reach with hands and arms up to 2/3 time; climb or balance under 1/3 time, stoop, kneel, crouch, or crawl under 1/3 time, talk or hear over 2/3 time, requires lifting up to 10 pounds less than 1/3 time. WORK ENVIRONMENT: Moderate noise (examples: business office with computers and printers, staff and patient verbal interactions). May be exposed to infections and contagious diseases. Subject to varying and unpredictable situations. Occasionally exposed to patients exhibiting assaultive behaviors. Generally pleasant working conditions in a clean.
Special Conditions

Posting Details

Posting Number	24ST1936
Posting Open Date
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Piscataway (RBHS)
City	Piscataway
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement