Admin Support Specialist

Monday - Friday with some flexibility 40 per week; some evenings and weekends for Continuing Education events

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

The mission of the Continuing Dental Education ( COE) and Area Heatlh Education Centers ( AHEC) division is to support the teaching, lifelong learning, research, and service activities of the School of Dentistry. These activities reinforce the School of Dentistry's four mission areas (teaching, research, patient care and service), as well as link internal and external constituencies to the School of Dentistry. The COE & AHEC division links dental professionals and the public with clinical, educational, and informational services provided by the School of Dentistry. The COE and AHEC division must continually evolve to meet the ever-changing needs of the constituents it serves. The UNC Adams School of Dentistry Office of Continuing Dental Education's mission is to improve the knowledge base and advance the practice of dentistry through quality educational activities. By offering activities that feature current research in science and technology, we help dentists and dental team members advance their knowledge and skills, and promote innovations in the field. The Office of Continuing Dental Education serves a global constituency, including UNC Adams School of Dentistry faculty, staff, and dental professionals in North Carolina, the nation, and beyond. We are dedicated to bringing best practices and excellence to all that we serve and transforming dentistry for better health.

Manage educational activities from various departments of the ASOD and serve as AHEC Coordinator for the Office of Continuing Dental Education and AHEC. This position must be familiar with State, University and the American Dental Association Continuing Education Recognition Program ( ADA CERP) regulations and be able to make decisions that will satisfy all three regulatory bodies. This position will assist faculty in developing educational activities that adhere to the ADA CERP requirements. This position will select appropriate meeting facilities, negotiate hotel and other vendor contracts, develop promotional pieces and budgets, manage food and beverage functions and oversee the educational activities assigned from beginning to end. This position will also work with the nine AHEC regional offices to help them secure faculty to present CE offerings in the respective regions via webinar or in person meetings.

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Work performed in this position has impact on various areas within the Adams School of Dentistry, NC AHEC, as well as outside providers, thus, the following skills are essential to performing the tasks in this position to the standard required.
-Excellent oral and written communication skills combined with equivalent interpersonal skills.
-Ability to convey information clearly and effectively to an extremely diverse population of faculty, staff, students, alumni, vendors and other dental professionals in a courteous manner.
-Familiar with State, University and American Dental Association Continuing Education Recognition Program ( ADA CERP) regulations and be able to make decisions that will satisfy all three regulatory bodies.
-Attention to detail and deadlines is critical.
-Work independently when necessary but must also be a flexible team player.
-Excellent problem-solving skills.
-Organize and simultaneously manage multiple projects and priorities under pressure in a busy, professional environment.
-Demonstrate proficiency using computer programs and applications including but not limited to: Microsoft Windows; Microsoft Office including Word, Excel, Access, Power Point, and Outlook; Adobe Acrobat, ABC Signup, and Meeting Trak.
-Keeps computer skills current and can function at a level that supports software used in day-to-day operations to maximize productivity and efficiency.
-Must be able to lift 50 lbs. to transport conference supplies to various venues.

Direct work experience adult in continuing education and/or higher education. Experience with event and meeting planning. Strong computer skills (including all Microsoft Office software, particularly Excel), and Adobe. Working knowledge of ADA CERP standards and procedures, Connect Carolina, Concur, PeopleSoft, and Learning Stream a big plus.

Not Applicable.

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to employment@unc.edu

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.