Records Analyst 2

#CA-SS

The Medical Surveillance Program is a highly complex and unique program within the Department of Public Health Sciences, providing comprehensive occupational health services to a variety of companies, state and government agencies throughout California. The program services approximately 30 state and government contracts, through a variety of mechanisms including the use of mobile traveling clinics, the C Street Occupational Health Clinic located in Sacramento and the coordination and oversight of services provided by approximately 50 subcontracted occupational health clinics throughout California. A variety of Occupational Health examinations are provided on-site with the mobile medical units or scheduled at the Sacramento clinic; services include but are not limited to pre-employment, DMV, respiratory, hazardous materials, POST physical exams, and immunizations to meet the OSHA requirements and compliances for contracted agencies. The health and safety services and medical clearances provided are customized to each agency and vary in scope and complexity. Under the direction of the Program Manager, the incumbent provides administrative and programmatic support to the Medical Surveillance Program through records management utilizing an EMR system to provide occupational health services to state, city, county, and other government agencies. The position requires a high level of analytical and critical thinking and exceptional customer service in support of state agency contracts. The incumbent is responsible for performing with a high degree of accuracy and attention to detail in recording and reporting the client/patient medical results, as such the reporting of the medical status directly impacts the individual employee's ability to use a respirator and/or their medical clearances required for their work, often in hazardous situations. The medical surveillance unit is a busy unit that often requires collaboration and cross training across accounts and agencies to meet the mission and goals of the unit.

Apply By Date 09/22/2024 at 11:59PM

For full consideration, applicants are encouraged to upload license and/or certification if required of the position.

Minimum Qualifications

• Associates degree in related field and / or equivalent experience.
• Demonstrated experience working in a high volume fast paced clinical setting.
• Experience working with electronic medical records.
• Experience recording laboratory results and other medical data input.
• Demonstrated experience drafting correspondence, forms, reports, and/or preparing patient lists, schedules, etc.
• Demonstrated customer service skills.
• Demonstrated skills working with and maintaining sensitive and confidential records and an understanding of disclosure requirements.
• Demonstrated knowledge of HIPAA regulations.
• Demonstrated critical thinking and analytical skills to perform the duties of the job.
• Excellent time management, discernment, and decision making skills.
• Demonstrated understanding of OSHA and NIOSH regulations specific to occupational health.
• Knowledge of medical terminology, specifically understanding laboratory tests and other medical vital statistics and results. Familiarity with specialty diagnostic tests such as cardiovascular evaluations, vaccines, laboratory tests, etc.
• Excellent proofreading and editing skills.
• Demonstrated ability to pay attention to detail, recognize discrepancies, and make appropriate and accurate changes.
• Demonstrated ability to use sound judgment and excellent analysis and problem solving skills, in prioritizing and organizing extremely heavy workloads in an active and complex work environment with multiple deadlines.
• Excellent organizational and planning skills to independently organize medical screenings, collect and appropriately record medical results with client records, extract data from database to prepare accounts receivable, review and correct discrepancies.
• Demonstrated organizational skills to independently determine priorities and perform diverse tasks efficiently in order to meet deadlines.
• Initiative and ability to work effectively both independently and as part of a team. Flexibility and willingness to adapt to changing situations in a positive manner.
• Demonstrated ability to withstand stress and retain interpersonal effectiveness.
• Demonstrated clear written and verbal communication to communicate in a professional manner both in person and on the telephone.
• Ability to access, comprehend and successfully utilize contents and structure of databases used and enter data accurately.
• Ability and willingness to travel within California to screening sites, or run errands in support of screenings. (Own vehicle, mileage reimbursed.)
• Ability to periodically assist at clinical screenings by taking blood pressures, pulse, height/weight, or check patients in/out.

Preferred Qualifications

• Valid California Driver's License.

Key Responsibilities

• 70% - Medical Records Analysis and Processing
• 25% - Operational and Client Service Support
• 5% - Other Duties & Core Performance Standard
  
  

Department Overview

The Department of Public Health Sciences (PHS) is a large complex teaching, research and clinical department. The mission of the Department is to improve the health of people using approaches based in epidemiology, biostatistics, economics, and behavioral science through research, educational programs, clinical programs, public service, and policy development. This is a 100% career position located within the Department of Public Health Sciences.

POSITION INFORMATION

• Salary or Pay Range: $31.31 - $44.87
• Salary Frequency: Hourly
• Salary Grade: 134
• UC Job Title: RECORDS ANL 2 CX
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift Hours: M-F, 8am-5pm
• Location: 1616 DaVinci Court Davis (UCD330)
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• Hybrid/Remote/Onsite: This position is 100% on-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Occasional Up to 3 Hours
• Lifting/Carrying over 50 lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Occasional Up to 3 Hours
• Pushing/Pulling over 50 lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Continuous 6 to 8+ Hours

Environmental Demands

• Operating motor vehicles and/or equipment - Occasional Up to 3 Hours

Mental Demands

• Sustained attention and concentration - Continuous 6 to 8+ Hours
• Complex problem solving/reasoning - Continuous 6 to 8+ Hours
• Ability to organize & prioritize - Continuous 6 to 8+ Hours
• Communication skills - Continuous 6 to 8+ Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Occasional Up to 3 Hours
• Customer/Patient Contact - Occasional Up to 3 Hours
• Multiple Concurrent Tasks - Occasional Up to 3 Hours

Work Environment

• This position is contingent upon successful completion of a background investigation including criminal history and identity check.
• Must be able to work occasional overtime.
• Must be able to travel with mobile clinic to screening sites and work in confined area for a long period of time as needed on occasion.
• Must complete training to obtain Audiometry and Spirometry certifications.

Special Requirements

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere