Assistant Director of Sponsored Projects

University of the Pacific

United States, California, Stockton

3601 Pacific Avenue (Show on map)

Oct 31, 2024

Posting Details

Position Information

Job Title	Assistant Director of Sponsored Projects
Union Level
Department	Engineering - Administration
Campus	Stockton
Posting Number	201303797P
Full or Part Time	Full Time
Number of Months	12
Work Schedule	Work performed during standard business hours. May require evening or weekend hours as business demands.
Position End Date
Open Date	08/30/2024
Close Date
Open Until Filled	Yes
Special Instructions to Applicants	For Applicants Seeking Job Opportunities within the University Internal: Internal applicants will be considered within the first five (5) business days of the posting period. External: External applicants will be considered on the sixth (6) business day of the posting period. This position is noteligible for visa sponsorship.

Position Summary Information

Primary Purpose	Under the general direction of the External Relations Director and the Assistant Dean for Innovation and Professional Development, this position assists in the development and coordination of the School of Engineering and Computer Science Corporate Affiliates Program ( CAP). Responsibilities include creating and managing various sponsored projects, such as sponsored research, clinical, and global programs. The role also involves generating collaborative internal and external relationships, managing databases, and creating marketing and promotional materials.
Essential Functions	Develop, coordinate, and monitor programming related to the sponsored research program, clinic program, and global program. Collaborate with faculty and student to promote new experiential learning opportunities. Support faculty in evaluating job opportunities to ensure suitability as academic learning experiences. Create and maintain electronic student/employer files and CAP databases, including those for sponsored research projects, faculty research interests, and equipment/software. Ensure that all projects are delivered on time, within scope, and according to the established timeline. Utilize effectively Handshake and other service management systems, to promote projects to students, provide support to employers, and help users navigate the systems. Engage employers in diverse fields, particularly in engineering and computer science, with the goal of developing quality experiences for Pacific students and alumni. Identify and engage in development of collaborative research opportunities with other schools/departments/divisions across Pacific and with other research partners. Send monthly emails to update faculty and other campus partners about sponsored projects, resources, and events. Highlight and promote the research interests of SOECS faculty members. Collaborate with the CAP team to serve SOECS students effectively. In collaboration with department staff, hire and train student staff. Create, track, and maintain comprehensive project documentation and progress reports. Create content for social media and the website. Promote and participate in CO-OP and other relevant events and services as appropriate. Perform other duties as assigned. University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and staff.
Minimum Qualifications	Bachelor's Degree Three (3) years of related work experience.
Preferred Qualifications	Demonstrated excellent written/oral and interpersonal communication skills. Ability to work collaboratively in a team environment, demonstrating collegiality and a positive attitude towards team members and stakeholders. Experience in a university setting with a proven track record of engaging with and understanding faculty research interests across multiple disciplines, preferably within engineering or computer science disciplines. Experience in research administration, including proposal development, budget management, and compliance with federal, state, and university regulations. Understanding of research compliance issues, including IRB, conflict of interest, and export controls. Exceptional project management skills, with experience managing multiple and complex projects and schedules to successful completion. Demonstrated evidence of implementing persistence programs for underrepresented students. Proficient in general computer skills, including Microsoft Office products with emphasis in Excel, SharePoint, and other LMS/CMS platforms. Commitment to quality of work, initiative and responsibility, and driving projects to completion. Strong ability to quickly establish a viable professional relationship with employers, students, and members within the academic community. Strong ability to effectively collect, analyze, interpret, and present data. Positive attitude, proven ability to work successfully with diverse populations and demonstrated commitment to promote and enhance diversity, equity, and inclusion. Knowledge of and commitment to Corporate Affiliates Program. Experience and sensitivity in working with people of diverse backgrounds and cultures. Demonstrated experience in advancing social justice, equity, and inclusion in a university setting. Ability to engage and integrate culturally responsive practices and knowledge in their work.
Physical Requirements	The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is primarily performed in a standard office environment with the use of a computer, phone and other office equipment. Extended periods of sitting. Occasional standing and walking. Infrequent climbing of stairs. May require lifting/carrying up to 25 pounds. Work Environment/Work Week/Travel: Work performed during standard business hours. May require evening or weekend hours as business demands. Requires travel between campuses and to off campus locations. Valid driver's license required. Incumbent must also be able to meet the University's fleet rules and be eligible to drive for University business. The University and its insurance carrier reserves the right to exclude applicants based on their driving record.
Hiring Range	$66,560.00 - $67,000.00 per year. We consider factors such as, but not limited to, scope and responsibilities of the position, candidate's qualifications, internal equity, as well as market and organizational considerations when extending an offer.
Background Check Statement	All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.
AA/EEO Policy Statement	University of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy, Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability.