Assistant Project Manager

Dartmouth College

remote work

United States, New Hampshire, Hanover

7 Lebanon Street (Show on map)

Sep 13, 2024

Position Information

Posting date	09/13/2024
Closing date
Open Until Filled	Yes
Position Number	1129005
Position Title	Assistant Project Manager
Department this Position Reports to	FOM
Hiring Range Minimum	$65,000
Hiring Range Maximum	$81,000
Union Type	Not a Union Position
SEIU Level	Not an SEIU Position
FLSA Status	Exempt
Employment Category	Regular Full Time
Scheduled Months per Year	12
Scheduled Hours per Week	40
Schedule
Location of Position	Hanover, NH
Remote Work Eligibility?	Onsite only
Is this a term position?	No
If yes, length of term in months.	n/a
Is this a grant funded position?	No
Position Purpose	The Assistant Project Manager will work in a supporting role while assisting project managers on all aspects of capital project delivery. Major capital projects (larger than $25M) are typically led by a senior project manager and require day-to-day support of an assistant project manager. The position often requires the facilitation and management of project documentation and record keeping as well as on-site observations, milestone tracking, and reporting. This position requires close collaboration and interaction with multiple contacts in the divisions and departments across the College as well as outside vendors, contractors and municipal agencies. Project Management Services is part of Campus Services with a focus on the design and construction of campus buildings and grounds. Dartmouth facilities include over 5 million square feet of space in 165 buildings, serving over 6,000 students and 4,000 faculty and staff in a variety of academic, research, administrative, athletic, and residential spaces.
Description
Required Qualifications - Education and Yrs Exp	Bachelors plus 2-3 years' experience or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities	BS/BA in planning, architecture, engineering, construction, or other relevant discipline. Minimum two years' work experience in project management, construction, design, engineering, or related field working in a client facing role. Knowledge of construction administration principles. Solutions-oriented, team player who has a "can-do" attitude and who is confident in their ability to reach solutions in a dynamic process. Ability to balance multiple priorities and deliver excellent client service on multiple assignments. Proficient in Microsoft Office Suite. Excellent written and oral communication skills.
Preferred Qualifications	Experience using eBuilder, Procore, Adobe Suite and Bluebeam Experience using scheduling software such as Microsoft Project (or similar).
Department Contact for Recruitment Inquiries	Campus Services Human Resources
Department Contact Phone Number	603-646-3323
Department Contact for Cover Letter and Title	Patrick O'Hern, Senior Director Project Management Services
Department Contact's Phone Number
Equal Opportunity Employer	Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check	Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?	Preferred, but not required
Special Instructions to Applicants	Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Quick Link	https://searchjobs.dartmouth.edu/postings/75677

Key Accountabilities

Description

Project Manager Support

Assist Project Managers in all phases of project management including design, construction, permitting, occupancy, quality control, staffing, scheduling and budget management.
Understand contract terms, conditions and requirements.
Effectively manage a variety of work to required standards of quality, quantity, and timeliness.
Thoroughly review, interpret, and understand the project specifications and contract drawings; and evaluate project documents for compliance with owner quality expectations and contractual requirements.
Assist in development of project schedules and milestones.
Participate in project meetings to document project progress and record minutes.
Help to manage the day-to-day oversight and operations related to the project, including interfacing with the project team members.
Interact with team members using effective and respectful communication.
Work closely with the Project Manager to oversee owner vendors and third-party consultants with the A/E/C team.
Evaluate change orders from the Contractor, and additional service requests from consultants.
General expectations:
- Situational Adaptability - Adapting approach and demeanor in real time to match shifting demands of different situations.
- Managing Complexity - Making sense of complex, high quantity, and sometimes contradictory information to effectively solve problems.
- Judgement - Making good and timely recommendations/decisions that keep the project and organization moving forward.
- Collaborates - Builds partnerships and works collaboratively with others to meet shared objectives.
- Manages conflict - Handles conflict situations effectively.
- Ensure Accountability - Holding self and others accountable to meet commitments.
- Drive Results - Consistently achieving results, even under tough circumstances.
- Instills trust - Gaining the confidence and trust of others through honesty, integrity, and authenticity.

Percentage Of Time

Description

Culture and Employee Belonging

We are actively striving to make Campus Services a desired place to work in the Upper Valley, a place where people feel welcomed, where they can be their authentic selves, be heard, and feel accepted. We want this culture to be felt by those who receive our services. The way we treat one another should be the same way we treat our customers.

Demonstrates a commitment to inclusion, and cultural awareness through actions, interactions, and communications with others.
Participates in division-wide CEB initiatives and training, including promotion of the 7 Principles (Empathy, Fairness, Dependability, Inclusivity, Consideration, Vulnerability and Respect)
Willingness to foster a growth mindset in the areas of cultural, belonging and inclusion across the division. Collaborates, when appropriate, on other DEI-related initiatives within the division and College.

Percentage Of Time

--	Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
--	Performs other duties as assigned.