Administrative Coordinator

Title:
Administrative Coordinator

Department:
Civil & Environmental Engineering

Reports To:
Distinguished Professor Civil & Environmental Engineering

Position Type:
Staff

Position Summary:
Under the direction of the Chair,
the Administrative Coordinator provides primary communications and administrative support services to the John A. Reif, Jr. Department of Civil and Environmental Engineering.

Essential Functions:
- Writes news articles and news
features and prepares the department's quarterly newsletters and other publications electronically and in print.
This involves researching strategic topics, interviewing students, faculty and
staff, alumni and collecting photos.
- Updates the department
website on a regular basis.
- Prepares reports, tracks
financial records, prepares outgoing communications to the NJIT community and
external constituencies such as correspondence, proposals and memoranda, drafts
and prepares routine letters and memos, graphs and charts.
- Prepares and proofreads technical, scientific, financial, statistical and other statements
and reports, letters and memoranda from rough draft or other materials and
translates high volume, publishable, quality, finished, edited, proofed and
formatted work product on the computing program(s) of NJIT's choice.
- Enters data into NJIT's
integrated systems including the Banner systems. Enters purchase requisitions
and receives reports; makes inquiries on status of purchase requisitions.
- Other functions include
support of academic advisement, student activities, outreach activities and
others assigned by the Chair.

Additional Functions:
- The incumbent provides a broad range of common secretarial and administrative services endemic to a full service academic operation.
- Other
duties as assigned.

Prerequisite Qualifications:
- Bachelor's Degree in a
related field required.
- At least 3-5 years of
progressively complex administrative work experience.
- Proficiency in utilizing
digital media communications is essential, including operating personal computers
for tasks such as word processing, spreadsheets, data entry, website updates, publications and electronic mail.
- At the university's discretion,
the education and experience prerequisites may be exempted where the candidate
can demonstrate to the satisfaction of the university, an equivalent
combination of education and experience specifically preparing the candidate
for success in the position.

Preferred Qualifications:
- Communications or publications related experience.
- Knowledge of Constant Contactor similar web-based publications
platforms.

Bargaining Unit:
PSA

Range/Band:
20

FLSA:
Exempt
Full-Time