Information Governance Matter Mobility Specialist

Summary

The IG Matter Mobility Specialist is responsible for producing a variety of work product related to matter mobility. Work product includes, but is not limited to, matter mobility (on-boarding and off-boarding attorneys / clients), information security, ethical walls and legal holds. The Specialist must be able to work effectively with a variety of law firm members, including numerous lawyers, paralegals, and staff members. In all situations, it is expected that the Specialist will maintain the highest levels of respect, confidentiality and professionalism in the execution of the responsibilities.

This position reports to the IG Matter Mobility Supervisor.

Required Education & Experience

• College Degree or equivalent work experience.
• 3-4 years law firm or records management experience.
• Strong computer skills required.
• Have the ability to be discreet, maintain confidential information, and use sound judgment.

Preferred Education & Experience

• Law Firm experience preferred.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• IG Matter Mobility Specialist (90%)
  
  
  
  • Maintains a through working and training knowledge of the technology systems used by IG and their functionality.
  • Describe procedures and standards to others; interprets instructions; maintains documentation of procedures.
  • Develops and maintains great working relationships with attorneys, both on-boarding and off-boarding to aid in their transition to / from the firm.
  • Serve as the primary contact for the receiving or prior law firm and/or attorney or client regarding status, questions and encryptions/passwords for client transfer data.
  • Develops and maintains great working relationships with the Recruiting team members.
  • Coordinates and fulfills client requests related to their file management.
  • Track and maintain records of client authorizations required for the transfer of records.
  • Transfer electronic data using secure methods which includes identifying, organizing and exports client /matter information from the document manage system, email files, files on shared drives and potentially litigation support databases.
  • Work with Information Services and Risk teams as related to external data, making sure hardware and software meet firm security protocol. The initial task associated with this responsibility must be accomplished offline and in the Stinson KCM office on approved hardware.
  • Coordinates the implementation of appropriate security for information relating to ethical walls and legal holds within IG systems.
  
  
  
  
• General and Administrative (10%)
  
  
  
  • Review mailboxes of departed users for client information.
  • Performs other duties as assigned.
  
  
  
  

Competencies

• Strong verbal and written communication skills.
• Self-motivated with excellent organizational skills and attention to detail.
• Highly professional with a strong customer service orientation, commitment to meeting deadlines, and ability to multitask in a fast-paced and dynamic environment.
• Strong professional, independent thinking skills with strength in problem solving and the ability to offer constructive opinions and creative solutions.
• A team player who motivates and educates other team members.
• Regular and predictable attendance is an essential function of the position.

Supervisory Responsibility

This position has no supervisory responsibilities.

Travel

Travel as needed.

Work Environment & Physical Demands

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. While performing the responsibilities of the position, these work environment characteristics are representative of the environment the person in this position will encounter. While performing the duties of this job, the employee will work in a professional, fast paced office environment that may require additional hours to complete work.

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the position. If an employee is unable to perform the essential functions of the position, Stinson LLP will evaluate whether a reasonable accommodation can be made to enable the employee to perform the described essential functions of the position. Generally, due to the nature of this office position, while performing the responsibilities of the position, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 10 pounds, occasionally lift and/or move up to 25 pounds. Vision abilities required by the job include close vision.

AAP/EEO Statement

Stinson LLP is an equal opportunity employer. We encourage qualified minority, female, veteran, disabled and other diverse candidates to apply and be considered for open positions. We offer a competitive compensation and benefits package.

Stinson LLP is a federal contractor. Information gathered through applicant Voluntary Self-Identification will be used periodically with various government agencies for statistical reporting and to measure the effectiveness of our Affirmative Action and EEO outreach efforts. All information is requested on a voluntary basis and will be kept confidential. We will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Applicants with a disability that are in need of an accommodation to complete the Stinson LLP application process should contact Human Resources at 316.268.7962 or email Talent@stinson.com.

By submitting this application, you certify the information provided is true to the best of your knowledge and belief. You understand that being untruthful in response to any of the answers provided within this application or any of the attached documents may lead to your termination in the event you are employed. If employed, you will be required to provide documentation showing you are legally authorized to work in the United States. We conduct criminal background checks of all individuals offered employment.