Academic Records Coordinator
The Pennsylvania State University | |
United States, Pennsylvania, University Park | |
201 Old Main (Show on map) | |
Oct 14, 2024 | |
APPLICATION INSTRUCTIONS:
JOB DESCRIPTION AND POSITION REQUIREMENTS: The College of Engineering (COE) Academic and Global Programs is an innovative, knowledgeable, and collaborative team that fosters networks of resources, guidance, and direction to students. We are looking for an experienced Academic Records Coordinator to join our team to support all aspects of central Records Management for undergraduate COE students. The person in this position will help manage LionPATH academic records for all College of Engineering undergraduate students. The College of Engineering is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process. This position analyzes academic records and makes decisions and recommendations to COE leadership to ensure appropriate implementation of policies and procedures pertaining to undergraduate student records. This position makes recommendations relating to academic decisions and coordinates the approval and manual entry of exceptions on behalf of the Assistant Dean for Academic Support and Global Programs and the Director of the Engineering Advising Center.Overall, this position is an integral member of the team that serves as the primary records authority between the College of Engineering and the Office of the University Registrars across all campuses and assists with the oversight, execution, implementation, and process improvement for all undergraduate records functions including but not limited to Entrance to Major, Change of Major, Concurrent Majors, Minors, Certificates, Change of Campus, Leave of Absence, Re-Enrollment, Advanced Standing Admissions, Advisor Assignments, Administrative Course Cancellations, and Graduation verification for all departments across the College. The successful candidate will:
Education and Experience: This position will be filled at either a support or intermediate support level depending on the candidate's qualifications. Minimum requirements for the support level include a high school diploma or an equivalent combination of education and experience. An intermediate level 2+ years of experience and a support level is at a no prior relevant work experience required. Additional experience and/or education and competencies are required for higher-level jobs. Knowledge of University policies and procedures or demonstrated aptitude for learning and applying policies and procedures is essential and experience using LionPATH (Campus Solutions) is a plus. Office 365 tools, particularly Excel, and outstanding communication skills, both oral and written, are required. The candidate must demonstrate a genuine appreciation for working with diverse audiences. The Records Specialist will work closely with and report to the Records Manager, and therefore must be able to work collaboratively in a cohesive team environment. Application Information: Applications submitted by September 30 that include a cover letter and resume will receive full consideration. Please contact Christine Masters atassistdeanrecords@engr.psu.eduwith questions about the position. The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission. The salary range for this position, including all possible grades is: $31,600.00 - $50,500.00Salary Structure - additional information on Penn State's job and salary structure. CAMPUS SECURITY CRIME STATISTICS: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here. Employment with the University will require successful completion of background check(s) in accordance with University policies. EEO IS THE LAW Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. Federal Contractors Labor Law Poster PA State Labor Law Poster Affirmative Action Penn State Policies Copyright Information Hotlines |