Medical Program Assistant

Join the Department of Pathology and Lab Medicine's faculty support team and truly make a difference! As part of our collaborative administrative team, our Medical Program Assistants work directly with faculty on a daily basis, assisting with a wide variety of academic, clinical and administrative projects. We strive to highlight your skills and interests to provide a fulfilling, professional position. Responsibilities include managing faculty calendars, meeting requests and meeting minutes/follow up, transcription of autopsy reports and autopsy billing, as well as other faculty-centered tasks. Opportunities to assist with department website stories and content also available.

• 50% Performs administrative tasks including telephone customer service, word processing, transcribing, filing, and calendaring
• 10% Acts as the primary liaison for providers or programs and refers stakeholders to providers, agencies, patients, and staff
• 10% Assists in coordinating the complex daily activities of providers or program(s) by entering information into databases, maintaining files and materials, and preparing reports
• 5% Serves as the primary contact and subject matter expert for specified program policies and procedures
• 5% Identifies opportunities for program improvements and makes recommendations to the appropriate entities
• 5% Schedules logistics and secures or distributes resources for program meetings, department events, conferences, and travel
• 5% Creates department content and identifies updates to webpages
• 10% Manages program accounts receivable activity

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Preferred
Bachelor's Degree

Preferred Experience:
- Prior experience in a professional office setting, preferably an academic institution
- Medical terminology
- Attention to detail, work independently and the ability to work as an effective team member are highly desirable
- Ability to communicate effectively and provide excellent support service

Required Skills/Background:
- Proficient with Microsoft Office suite
- Requires excellent organizational skills
- Experience managing multiple tasks and meeting deadlines

Monday through Friday 8:00am to 4:30pm

Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Ongoing/Renewable

Minimum $18.36 HOURLY
Depending on Qualifications
Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/).SMPH University Staff Benefits flyer: (https://uwmadison.box.com/s/656no0fcpy2tjg86s4v0chtxx25s3vsm).

University sponsorship is not available for this position, including transfers of sponsorship. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. UW-Madison is not an E-Verify employer, and therefore, is not eligible to employ F1 STEM OPT Extension participants. If you are selected for this position you must provide proof of work authorization and eligibility to work.

To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience, and a document listing contact information for three (3) references, including your current/most recent supervisor. References will not be contacted without prior notice.

Tia Seguin
tia.seguin@wisc.edu
608-263-3731
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Medical Program Assistant(HS009)

A53-MEDICAL SCHOOL/PATHOL-LAB MED/ANAT PATH

University Staff-Ongoing

304241-CP