Financial Services Analyst 2

#CA-DS

Independently and with general supervision, follows current established department procedures and guidelines for performing payroll/personnel record keeping functions and meets UCPATH/UCOP deadlines. Applies expert level knowledge of collective bargaining agreements, policies and procedures, and applicable governance. Working with attention to detail and independent analysis to ensure accurate and timely pay for over 16,000 School of Medicine, Primary Care Network, and Hospital employees: via 26 biweekly pay cycles and 12 monthly pay cycles. Evaluate, analyze, and administer one time payments including, lump sum and z payments, initiate off cycle and final pay requests. Reviews Time and Attendance reports via UCPath & EcoTime for timesheet completeness, accuracy and compliance. Strong problem-solving skills, attention to detail, accuracy, and confidentiality. Responsible for analyzing for accuracy then submitting corrections to pay and allocation of payroll expense in the general ledger. Provides analysis, reconciliations, and troubleshooting for payroll related matters, customer service and training. Must have intermediate to advanced systems skills to multiple platforms including windows-based, customized applications, PeopleSoft ERP and others as required. Works as a team member by showing initiative, cooperation and appropriate escalation of issues by using clear, direct, and timely communication internally and in partnership with other departments. Displays flexibility in adapting to new routines and modifications of work assignments and schedule to meet operational needs. Shares information with coworkers to enable Payroll to respond to departmental needs. Performs special projects and other related duties as assigned. May be asked to work outside of traditional office hours to meet deadlines and based on business needs.

Apply By Date

9/27/2024 at 11:59pm

Minimum Qualifications

For full consideration applicants are encouraged to upload license and certification if required of the position.

• Bachelor's degree in a related field, and/or a combination of experience, education and/or training required.
• Several years of previous experience in finance and/or payroll required
• Working knowledge of finance policies, practices, and systems.
• Demonstrated ability using spreadsheet and database software for moderately complex financial analysis, fiscal management, and financial reports
• Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high-volume environment, organizational skills, effective verbal and written communication skills, sound judgment and decision making.
• Organizational skills to effectively plan and manage time and prioritize tasks to complete multiple assignments with competing deadlines.
• Ability to analyze situations, define problems and/or objectives, identify relevant facts, formulate logical conclusions and suggest alternative solutions.
• Strong MS Office including Excel, Word, Outlook, PowerPoint and Visio. Intermediate skill set in Microsoft Excel, including (but not limited to) Pivots, Sumifs, and Vlookups.
• Math skills sufficient to manually calculate employees' checks and audit employee timecards.
• Ability to work cooperatively and effectively as a member of a team as well as to work independently to provide consistent service to employees and departments.
• Strong knowledge of general accounting principles
• Ability to function effectively under pressure to meet all required continuous tight deadlines.

Preferred Qualifications

• Previous knowledge and experience working with Time and Attendance systems preferred.
• PeopleSoft system experience

Key Responsibilities

• 60% - System Analysis, Reporting & Client Support
• 20% - Off Cycle checks, Final pay, and overpayment requests
• 20% - Communication, Development, Documentation and Education

Department Overview

UCDH Finance Systems Services and Payroll Operations facilitates the timely and accurate disbursement of approved employee compensation, satisfying payroll-related employer obligations and ensuring appropriate accounting for Health compensation costs. Ensures requests for Payroll and Personnel actions contain all necessary information and approvals and comply regulatory requirements, internal controls, collective bargaining agreements, and with policy. Supporting core UC Davis Health financial and reporting systems, we prepare and monitor financial job production schedules to ensure accurate and effective data administration and manage security procedures for access to the financial recording and reporting systems. The department serves as a liaison among the Finance department under the Chief Financial Officer, Innovation Technology, Human Resources, and outside vendors on system technology matters, which include onboarding new applications, development or modifications to existing systems, creation and deployment of Business Intelligence data, reporting, and dashboards. And, providing functional support, including any reporting needs, to Accounts Payable, Budget and Planning, General Accounting, Grants & Contracts, Payroll, and any other UC Davis Health user. When new projects or modifications to existing processes are prioritized within the UC Davis Health organization, the department works to evaluate, analyze, prioritize work including developing requirements, test, and smooth implementations. Ensuring systems stability, the department also assists UCD Health staff and students in meeting their operational needs by providing the highest quality services to the organization.

Systems supported include: Ecotime time and attendance, Lawson ERP and General Ledger including integrations from boundary applications: Oracle (UCD Campus ERP and General Ledger), PeopleSoft (UCPath), Epic, EPSi, Salesforce (Aggie Service); Oracle/SQL database, and PowerBI generated dashboards and indicators.

POSITION INFORMATION

• Salary or Pay Range: $26.81 - $47.60
• Salary Frequency: Hourly
• Salary Grade: Grade 19
• UC Job Title: FINANCIAL SVC ANL 2
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100
• Shift Hours: 8 hour
• Location: Remote Worksite (REMOTE)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: yes
• Hybrid/Remote/Onsite: This position is hybrid (mix of on-site and remote work)
• THIS IS NOT AN H1- B OPPORTUNITY

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Special Requirements

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere