ASSISTANT ADMINISTRATOR

Job Summary

Location: John H. Stroger Jr. Hospital

Department: Psychiatry Administration

Shift: 9:00 AM - 5:00 PM

Job Summary

The Assistant Administrator for Cook County Health (CCH) will provide administrative coordination, and management support, facilitation, and review in the clinical, business, and financial activities of operational and facilities departments. Works with CCH entities, clinical areas and support departments/units to develop and implement policies and procedures, short-range and long-range goals, objectives and plans. Provides assistance to leadership of system-wide operational department managers, directors and officers that will enroll support, create ownership of goals, and encourage active participation in decisions that impact the hospital. Develops and maintains positive relations with clinical and administrative areas throughout CCH as well as the community leaders. Maintains access to data and files to ensure all aspects of the CCH are in compliance with federal, state, and local regulations and compliance with licensing and accreditation standards.

Typical Duties

• Participates and assist in planning, organization, controlling, and review of activities to ensure standards are consistently followed
• Ensure all operational personnel complete required training and development activities
• Monitor and disseminate operational/environmental metrics/scorecard and develop resolution plans by working closely with administrative, clinical and support department managers/directors.
• Monitors and evaluates department budgets and expenditures and revenues. Explores and evaluates expense control opportunities and cost saving methods in cooperation with system leaders and County requirements
• Assists clinical and support departments in development and of areas such as development of operational plans, achievement of strategic goals and priorities, achievement of affirmative action goals, long range financial and capital improvement plans, organizational development, and managerial effectiveness by providing technical assistance, organizational support, advice and counsel on procedures or protocols.
• Provides business proposals and process improvement plans to the senior management on a variety of policy and procedural matters related to the effective administration systems and for new program development
• Maintains a collaborative relationship with physicians, department providers, administrative, academic & research leaders regarding operational, marketing, and strategic issues.
• Supervises a professional, technical and clerical staff, services as interim supervisor or on-call administrator
• Coordinates the development, implementation and evaluation of a CCH' strategic plan.

Typical Duties continued

* Responsible for the facilitation and coordination of multi-departmental issues, projects and concerns to ensure a comprehensive approach in managing hospital/clinical programs in the most effective and efficient way.

* Conducts managerial and organizational review and studies. Reviews department organizational structure recommending reassignments or consolidations of functions as needed.

* Maintain a thorough understanding of all elements of the financial reports. Provide guidance to the physician leadership in understanding and interpreting the reports.

Minimum Qualifications

• Bachelor's degree from accredited college or university
• Seven (7) years of experience working directly for an executive or corporate officer
• Three (3) years of experience in preparing and consolidating budgets for multiple departments.
• Prior experience in an administrative capacity within a Healthcare or Hospital setting
• Prior experience with personnel administration, i.e. maintaining department FMLA and leave records, maintaining compliance training schedules, tracking performance review schedules, maintaining and updating job description library, policy manuals, etc.
• Prior experience collecting data and preparing reports with financial or statistical information
• Prior experience in project management with responsibility for tracking timetables and project status.
• Prior experience dealing with employees at all levels of the organization
• Advanced proficiency in Microsoft Office including Word, Excel, arid PowerPoint (MS Office testing will be administered, 70% minimum proficiency rate is required)

Preferred Qualifications

• Master's degree from an accredited college or university
• Prior experience in a supervisor capacity

Knowledge, Skills, Abilities and Other Characteristics

• Knowledge of Microsoft Office including Word, Excel, and PowerPoint
• Strong interpersonal skills for dealing with Hospital staff at all levels of the organization
• Written and verbal communication for report writing
• Analytical skills, problem solving skills preparing and reconciling budgetary information
• Mathematical skill, describe statistical skills for preparing reports
• Attention to detail for all reporting and personnel aspects of this position
• Work to deadlines
• Flexibility and adaptability in performing work duties
• Strong project management skills
• Ability to plan, organize, direct and supervise the work of professional and technical staff, engaged in a wide variety of administrative analysis and financial planning.
• Define problems, collect, analyze, interpret and evaluate data.
• Define and select alternatives, establishing rational for and projecting consequences of decisions and or recommendations.

Knowledge, Skills, Abilities and Other Characteristics continued

*Use communication skills and techniques required for gathering, evaluating and transmitting information, for interviewing counseling and instructing, and for organizing and directing group discussions at all functional levels of the CCH

*Responsible for the oversight of continued employee training requirements, safety and quality initiatives

*Ensure that the hospital departments comply with all established policies, procedures and protocol in regard to the patient process, collections and customer service

*Ensure the facility is equipped with the appropriate supplies and materials in which to effectively deliver quality patient care

*Work closely with Human Resources regarding employee related issues, training, and staff development initiatives

*Mediate interdepartmental disputes through conflict resolution; ensures that adequate internal communication formal and otherwise, exists between senior management and departments/units, to avoid conflicts and misunderstandings and to improve the Stroger Hospital operations

*Ensure all functional areas are fully staffed with continuous coverage

Physical and Environmental Demands

This position is functioning within a healthcare environment. The incumbent is responsible for adherence to all hospital and department specific safety requirements. This includes but is not limited to the following policies and procedures: complying with Personal Protective Equipment requirements, hand washing and sanitizing practices, complying with department specific engineering and work practice controls and any other work area safety precautions as specified by hospital wide policy and departmental procedures.

VETERAN PREFERENCE

PLEASE READ

When applying for employment with the Cook County Health & Hospitals System, preference is given to honorably discharged Veterans who have served in the Armed Forces of the United States for not less than 6 months of continuous service.

To take advantage of this preference a Veteran must:

• Meet the minimum qualifications for the position.
• Identify self as a Veteran on the employment application by answering yes to the question by answering yes to the question, "Are you a Military Veteran?"
• Attach a copy of their DD 214, DD 215 or NGB 22 (Notice of Separation at time of application filing. Please note: If you have multiple DD214s, 215s, or NGB 22S, Please submit the one with the latest date. Coast Guard must submit a certified copy of the military separation from either the Department of Transportation (Before 9/11) or the Department of Homeland Security (After 9/11). Discharge papers must list and Honorable Discharge Status. Discharge papers not listing an Honorable Discharge Status are not acceptable
  

OR

• A copy of a valid State ID Card or Driver's License which identifies the holder of the ID as a Veteran, may also be attached to the application at time of filing.

If items are not attached, you will not be eligible for Veteran Preference

VETERANS MUST PROVIDE ORIGINAL APPLICABLE DISCHARGE PAPERS OR APPLICABLE STATE ID CARD OR DRIVER'S LICENSE AT TIME OF INTERVIEW

MUST MEET REQUIRED QUALIFICATIONS AT TIME OF APPLICATION

Benefits Package

• Medical, Dental, and Vision Coverage
• Basic Term Life Insurance
• Pension Plan
• Deferred Compensation Program
• Paid Holidays, Vacation, and Sick Time
• You may also qualify for the Public Service Loan Forgiveness Program (PSLF)

For further information on our excellent benefits package, please click on the following link: http://www.cookcountyrisk.com/

*Degrees awarded outside the United States with the exception of those awarded in one of the United States' territories and Canada must be credentialed by an approved U.S. credential evaluation service belonging to the National Association of Credential Evaluation Services (NACES) or the Association of International Credential Evaluators (AICE). Original credentialing documents must be presented at time of interview.

*Please note all offers of Employment are contingent upon the following conditions: satisfactory professional & employment references, healthcare and criminal background checks, appropriate licensure/certifications and the successful completion of a physical and pre-employment drug screen.

*CCHHS is strictly prohibited from conditioning, basing or knowingly prejudicing or affecting any term or aspect of County employment or hiring upon or because of any political reason or factor.

COOK COUNTY HEALTH AND HOSPITALS SYSTEM IS AN EQUAL OPPORTUNITY EMPLOYER