Accounting Manager (Grant Management Team)

Project Duration: 24 months

The Manager Grants Accounting is responsible for leadership of post-award financial management for the CNH and CNRI portfolio of sponsored programs. The manager will lead the team responsible for preparation of invoices and various financial reports, account review and analysis, preparation of journal entries, account reconciliation, expenditure monitoring, compliance with institutional and federal regulations and interaction with principal investigators and other business units within Grants and Contracts Finance Administration to accomplish tasks. The Manager will work independently and has extensive and/or comprehensive knowledge of the applicable OMB Circulars and other Federal regulations pertinent to grants and contracts accounting. The Manager will have some interaction with Principal Investigators, but primarily with Office of Grants and Contract Specialists, the Grants Business Office and communicates with internal partners and external sponsors.

Minimum Education
Bachelor's Degree Business, Health Care, Public Administration or related field. (Required)

Minimum Work Experience
5 years accounting and grants accounting experience in a progressive academic institution or academic medical center setting including supervisory experience (Required)
7 years accounting and grants accounting experience in a progressive academic institution or academic medical center setting including supervisory experience (Preferred)

Required Skills/Knowledge
Working Knowledge: NIH Grants Policy Statement, FAR and DFAR clauses, Uniform Guidance, OMB Circulars and Single Audit (formerly A-133 ) and in addition to 45 CFR Part 74, Appendix E.

Required Licenses and Certifications
Certified Research Administrator (CRA) Awarded by the Research Administrators Certification Council (Preferred)

Functional Accountabilities
Responsible Conduct of Research

• Consistently demonstrates adherence to the standards for the responsible conduct of research.

• Plans, conducts and manages research projects within federal and institutional regulations and policies under the direction of the principal investigator.

• Uses research funds and resources appropriately.

• Maintains confidentiality of data as required.

• Meets all annual job-related training and compliance requirements.

Grants Accounting Management

• Primarily oversees ensuring grant accounting compliance requirements are met throughout accounting transactions, invoicing and financial reporting of Letter of Credit and programmatic sponsored awards, and in communicating with GCAF and sponsors about accounting policies, procedures, requests for accounting information and resolving accounting related issues.

• Serves as financial contact on sponsored agreements regarding invoicing and financial reporting. - Resource to the Grants and Contracts team for clarification of sponsor financial related terms and conditions. - Complete sponsor requests for internal control certifications. - Coordinate registration on sponsor websites primarily used for post award financial functions

• Supervises the Team Lead of Accounting and Reporting and (Senior) GA III's through the hiring, onboarding, training and professional development and management of their performance.Provides additional leadership and guidance to the Grants Accounting Supervisor and (Junior) GA II's and I's.

• Coordinate with the Grant Accounting Supervisor to manage portfolio assignment of awards and ensure even distribution amongst team members and the appropriate Clinical Trials Office team member.

• Assist with the monthly accounting of grant related transactions: - Review and approve grant journal entries refunds and other compliance related transactions. - Manage workload distribution of requests for rebudgets.

• Responsible for ensuring billing of programmatic awards, financial reporting of LOC awards (FFRs) and financial closeout of expired awards are completed timely and accurately. - Oversee Team Lead Grant Accountant's distribution of expired awards with upcoming closeout deadlines and ensure those closeout deadlines are met. - Coordinate with Cash Operations Manager after the monthly accounting period closes to review the reconciliation before a Letter of Credit draw down is completed and that draw downs of periodic or final Federal Financial Reports are completed timely and accurately. - Monitor Letter of Credit reconciliation, Accounts Receivable generated and Award profile milestones against all Letter of Credit and programmatic awards and communicate to the appropriate stakeholders when invoicing and financial reporting is delayed due to low burn rates, deficits, awards in the advance, compliance, or legal hold statuses. - Review and approve (sign) invoices, federal financial reports, and supporting reconciliations. - Prepare monthly metrics report(s) and/or ensure Power Business Intelligence Dashboard report(s) is accurately reporting.

• Support Senior Grant Accountants in the financial review of awards and issues during GCAF Center Meetings.

• Works closely with the Director of Accounting in: - Using data analytics to develop strategic plans to mitigate future risks. - Communicating with auditors and providing information requested during site visits, desk audits, and the annual financial statement and uniform guidance single audits. - The development of the Facilities and Administrative and fringe benefit proposals.

• Work closely with the Supervisor to ensure that staff complete work by following documented standard operating procedures and adhere to policy and procedures.

• Serve as secondary liaison to the Finance (General Accounting) Office and ERP Grants teams for grant accounting and financial reporting related business processes.

• Serve as a subject matter expert in the development, design and maintenance of enhancements to the PeopleSoft Grants Modules, BearGrants, Business Intelligence Dashboard, Power Business Intelligence and other grant related applications.Ensure job aides are created or maintained when needed.

Leadership

• Provides supervision, performance management, and development planning for assigned direct reports on Grants Accounting Team.

• Leads development and deployment of training on specific Grants Accounting related topics for GCAF, faculty, administration, and key research staff om at least a quarterly basis.

• Leads the development and maintenance of Grants Accounting related SOP's, job aides, policies, and procedures. Develops plans for implementation of new SOP's, policies, and procedures including training as needed. Ensures compliance with SOP's, policies, and procedures.

• Provides performance metrics reporting to leadership for assigned team. Holds team accountable for meeting performance metrics as outlined by leadership.

• Participates in other departmental initiatives as assigned to represent Grants Accounting.

• Acts as a liaison to the Corporate Finance and General Accounting related to Grants Accounting.

• Is a subject matter expert to Information Systems Team for Grants module of ERP systems.