Administrative Support Associate - Advanced

The Department of Surgery is a clinical department within the School of Medicine with the attendant responsibility for medical education and research. The Chair of the department is also the Chief of Surgical Services for the hospital. The department includes 36 full-time faculty members in the sections of: transplant surgery, plastic surgery, pediatric surgery, surgical oncology, general and bariatric surgery, and trauma and acute care surgery. It also includes clinical and basic science research labs. The 70+ employees in the department support our clinical, education, and research programs.

The transplant program at East Carolina University is dedicated to providing state of the art care to patients with end stage organ disease in eastern North Carolina. The ECU Brody School of Medicine is affiliated with ECU Health Medical Center.

The Department of Surgery is seeking a full-time Administrative Support Associate to provide administrative support to the Division of Transplantation and Surgical Immunology. This Division office is comprised of a division chief and two transplant surgeons, as well as approximately 25 employees who work as a cohesive team to make up the Transplant Program.

Job Duties include - preparing annual reports and evaluation documentation for the faculty and coordinating yearly travel, lectures, seminars, publications, awards, grants, societies, memberships, and continuing medical education; initiating purchase requests, organizing and maintaining patient schedules, patient medical records, and schedules; maintaining a filing system to record all items of business conducted within the unit; interacting with physicians, faculty, staff, patients, and other medical and administrative staff effectively; scheduling and coordinating meetings; transmitting and clarifying policies and procedures to new faculty and staff as well as to persons outside of the division; and possessing an overall knowledge of the division policies and procedures, office techniques, and general knowledge of the Department of Surgery and being able to apply this knowledge to problem solving and responding to most questions and inquiries from other offices and organizations.

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

None

-Administrative/academic/clinical faculty support experience.
-Strong computer skills, oral and written communication skills, ability to multi-task.

None

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on budget, UNC salary administration, and/or candidate qualifications.

East Carolina University is an equal opportunity and affirmative action employer who is committed to workforce success and cultivating a culture of care, belonging and opportunity for our faculty, staff and learners and all stakeholders. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.

Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act ( ADAAA) should contact the ADA Coordinator at (252) 737-1018 (Voice/ TTY) or ADA-Coordinator@ecu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.