Administrative Support Associate - 1376

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

The library is the main research support unit for the university as well as providing instruction, handling university archives, student support for courses and faculty support for research.

This position will provide administrative assistance within the department.

The Administrative Support Associate position performs a variety of administrative, secretarial, and office support duties for the office of the Dean within the Mary Livermore Library and works closely with the Budget Coordinator. Professional dress and communication skills, along with knowledge of office procedures and workflow is expected. Applies confidentiality and good judgement for problem resolution based on delegated authority from the supervisor. Duties perform include: receptionist in administrative office.

Preparation of documents and reports, tracking data, use of office technology, compiling records, organizing and maintaining files, posting information, greeting/referring/assisting visitors/clients/staff/others, mail distribution, and photocopying. Handles department calendars, timecards, student worker paperwork. Schedules and coordinates appointments, travel, meetings,event planning and event coordination.

Reviews and updates standard operating procedures by determining and consulting appropriate resources such as policies and manuals. Contacts service recipients, vendors, or clients to provide or obtain information. Composes correspondence/PowerPoints/flyers/brief summaries using Canva or MS Office. Responds to questions/issues that that deviate from other staff. Responds to requests for program and procedural information. Problem-solves and responding to most questions and inquiries whether internal or from the public. Uses program knowledge to interface with other offices and organizations. Point of contact for facilities and building maintenance requests.

Mandatory Personnel: Employees whose presence has been determined to be mandatory to University operations during certain types of adverse weather or emergency events.

Skills in Office 365 (Excel, Visio, PowerPoint, Word), Canva, Google workspace, Microsoft Teams, WebEx, Zoom, and proficiency to learn new computer applications.

This position is subject to the successful completion of an employment background check. An employment background check includes a criminal background check, employment verification, reference checks, license verification (if applicable) and credit history check (if applicable). In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. New employees are paid only by direct deposit to the financial institution of their choice. Candidates claiming Veterans Preference must attach a copy of their DD-214 as a part of the online application process.

UNC Pembroke is an Equal Opportunity Employer. The University prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibits discrimination against all individuals based on their age, race, color, genetic information, religion, sex, sexual orientation, gender identity or expression and national origin. UNC Pembroke is a VEVRAA Federal Contractor and seeks priority referrals of protected veterans for our openings.