Senior Manager, Procurement Operations

SUMMARY/JOB PURPOSE:

This management role within the Strategic Sourcing and Procurement Team (SS&P) is directly responsible for providing mentorship, leadership, operational oversight, and administrative HR management for direct reports within the Procurement Operations function of the SS&P department. The main objective of the Procurement Operations team is to serve the organization with an efficient and smooth process for obtaining goods, services, (indirect procurement), including travel services. The main objective of the Buyer Team includes detailed review and approval of Ariba Purchase Requisition (PRs) to Purchase Order (POs), negotiation of individual purchases or volume buys to drive spend to preferred suppliers, and to utilize SAP Ariba Suppler Lifecycle Performance (SLP) system to on-board new vendors and maintain existing vendor master data. Role will focus on activities to elevate end user support, cultivating a high-functioning Procurement Operations team in harmony with optimizing all SS&P functions. This group also works collaboratively with other departments (Receiving, Accounts Payable (AP), Finance, etc.) as needed for cross-functional process improvements.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Leads team of direct reports, distributes project assignments based on expertise and bandwidth, and oversees project results.
• Establish clear objectives of SS&P Procurement Operations team.
• Responsible for monitoring & back up of day-to-day procurement operations to assure employees obtain the goods and services they need in a timely & cost-effective manner.
• Develop and build trusted and collaborative stakeholder and vendor relationships to engage various business units.
• Enthusiastically provide mentoring, training, development plans and guidance to direct reports.
• Develop work instructions and procedures to maintain process consistency and support cross-training.
• Lead the maintenance, further development, and innovation of Procurement Ops business processes.
• Support team in driving cross-functional collaboration to identify needs, offer solutions & provide guidance on vendors' capabilities, procurement processes & procurement systems utilization.
• Ensure team provides business units guidance, expertise, and support throughout the lifecycle of the Procure to Pay (PTP) process.
• Proactively resolve issues with vendors, AP or Receiving, identify root cause & help implement solutions that prevent reoccurrence which may include invoice reconciliation as needed to ensure contract compliance and timely payment.
• Partner with greater SS&P team (Travel & Expense, Procurement Systems, Sourcing and Category Management) to support initiatives & goals.

• Support and oversee staff operations utilizing proficiency in Ariba, Ariba Supplier Lifecycle Performance (SLP), SAP S4 Hana and Concur.
• Collaborate with SS&P Procurement Analytics and Sourcing functions in analyzing and reporting of vendor spend to develop a clear understanding of indirect spend. Utilize this understanding for collaborative development and implementation of spend management approaches to assist sourcing and procure-to-pay processes.
• Applies Exelixis company policies/procedures to all endeavors.

SUPERVISORY RESPONSIBILITIES:

• Supervises staff, including hiring, scheduling and assigning work, reviewing performance, andrecommends salary increases, promotions, transfers, demotions, or terminations.

EDUCATION/EXPERIENCE/KNOWLEDGE & SKILLS:

Education:

• Bachelor's degree in related discipline + nine (9) years of related experience; or,
• Master's degree in related discipline + seven (7) years of related experience; or,
• PhD degree in related discipline + two (2) years of related experience; or,
• Equivalent combination of education, training, and experience.
• Experience/The Ideal Candidate will have:
• Experience in the pharmaceutical and biotech industries.
• Experience in managing a team of Buyers/procurement associates.
• Ariba, including SLP, SAP, & Concur proficiency.

Knowledge/Skills:

• Demonstrated analytical and problem-solving skills in a collaborative environment.
• Understands general aspects of all procurement functions with a desire to continue to learn.
• Exceptional customer service and prioritization skills.
• Comprehensive understanding of the necessity of Vendor Master, PO accuracy & completeness.
• Working knowledge of financial processes and operations, including but not limited to budgeting, accruals, forecasting, financial analyses, financial reporting, capital expenditures, invoicing, payment terms, purchase requisitions/purchase orders, (importation/exportation fees, taxes, currency exchange rates, pharmaceutical and/or biotechnology industry a plus).
• Possess a high degree of integrity, accept responsibility for work activities, and have the drive to see them through to timely completion.
• Ability to encourage a constructive team environment, leading by example.
• Able to outline process improvement solutions to enhance efficiency and scalability and proactively identify and provide updates and/or escalation.
• Working knowledge of contracts, including but not limited to legal terms and conditions (e.g., legal decisions vs. business decisions) and contract exhibits (e.g., scopes of work, budgets, payment schedules, quality agreements, data privacy addendums).

• A proven self-starter, fast learner, solid collaborator, and effective team player with the ability to work independently with minimal supervision.
• Exhibit effective interpersonal, verbal, and written communication skills, including confidence and ability to provide clear and concise verbal and written communications. May facilitate presentations to Exelixis' individual contributors and functional managers and vendors' representatives.
• Ability to prioritize, focus on, and provide high-quality deliverables, identifying and communicating issues and risks.
• Proficient computer skills, including knowledge of Microsoft Outlook, Word, Excel, and PowerPoint, as well as ability to quickly learn new software systems.
• Embrace Exelixis' core values: Be Exceptional, Excel for Patients, and Exceed Together.

WORKING CONDITIONS:

• Environment: primarily working indoors in an office environment.

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