Operations Manager

The Operations Manager is part of the Cancer Center Research Administration (CCRA) team with a broad spectrum of responsibilities required to maintain continued operations within the UNMCCC Cancer Research Facility (CRF). Faculty, staff and students rely on the Operations Manager to assist with major operations within the building including purchasing, common equipment service contracts, maintenance and repairs, access and key requests in CRF, inventory/surplus and a variety of other aspects, as needed. In addition to disseminating building related information to the CRF, the Operations Manager acts as the building liaison coordination with many different departments at UNM such as facilities maintenance, recycling, CRLS, parking & transportation, main purchasing, UNMCCC fiscal as well as outside entities needing access or working in collaboration with UNM and the CRF. In order to facilitate communication, the Operations Manager maintains the building directories, emergency contacts, email lists and floor plans for the building as well.

One of the main duties of the Operations Manager is oversight of the CCRA centralized purchasing team. All purchases for the CRF and UNMCCC Shared Resources are funneled through the CCRA centralized purchasing system. This includes capital equipment purchases that are entered into UNM inventory, thus the Operations Manager will oversee the purchase and tagging of new inventory and will play a role in the surplus of equipment, as needed. The centralized purchasing team is composed of 2 procurement reps and an operations specialist who manage all the purchases, however, the Operations Manager may also be involved in the large/complex purchases either by purchase order or pcard. The Operations Manager may also be required to assist in administration of spending within the UNMCCC Shared Resources and making sure expenses stay within budget. Thus, it is expected that the Operations Manager is proficient in entering data in the CCRA purchasing database, running reports in ACCESS database, entering purchase requisitions/receivers/etc in LoboMart, pcard reconciliation in Chrome River and surplus requests in AppTree. Some finance/accounting experience as well as familiarity with Banner 9 and My Reports is preferred. In addition, the Operations Manager works closely with the Grants & Contracts Manager in order to facilitate the workflow between the grants and purchasing teams and is a leader in the CCRA.

The Operations Manager will also assist in the direct supervision of the facilities and shared resources team. They will work with the facilities team in order to ensure that iservice requests are entered, tracked and completed in a timely manner. They will further ensure that shared goods such as LN2 and dry ice are ordered from CRLS as needed for the investigators in the building and assist in the mediation of lab coat cleanings quarterly for the labs of CRF. The Operations Manager also oversees the team approving CRF room reservations and parking passes. In addition, the Operations Manager may also be required to assist with training on common equipment (i.e. autoclaves, DI external polishers, ultracentrifuge). Familiarity with this type of equipment is required. The Operations manager will further provide administrative assistance for the Shared Resources in regards to HR functions, labor changes and assistance in data collection. While they may not directly work in iLabs for Shared Resource billing, PR modification and PR uploads, some experience with iLabs is required so that they can be backup for the Program Coordinator for Shared Resources and Facilities who will report directly to them.

Given the wide range of responsibilities for this position, the Operations Manger will need to work well in a team; able to delegate a variety of work to their teams as well as work independently in order to maintain the level of operations in the CRF. The Operations Manager should possess exceptional problem-solving abilities, time management skills, resourcefulness, attention to detail as well as being effective at follow through. Other essential skills are strong communication skills both written and verbal as well as a high degree of competency in MS Office, Excel, Adobe and/or other software computer applications.

The University of New Mexico Comprehensive Cancer Center is the Official Cancer Center of New Mexico and the only National Cancer Institute-designated Cancer Center in a 500-mile radius. Its more than 136 board-certified oncology specialty physicians include cancer surgeons in every specialty (abdominal, thoracic, bone and soft tissue, neurosurgery, genitourinary, gynecology, and head and neck cancers), adult and pediatric hematologists/medical oncologists, gynecologic oncologists, and radiation oncologists. They, along with more than 600 other cancer healthcare professionals (nurses, pharmacists, nutritionists, navigators, psychologists and social workers), provide treatment to 65% of New Mexico's cancer patients from all across the state and partner with community health systems statewide to provide cancer care closer to home. They treated almost 15,000 patients in more than 100,000 ambulatory clinic visits in addition to in-patient hospitalizations at UNM Hospital. A total of nearly 1,855 patients participated in cancer clinical trials testing new cancer treatments that include tests of novel cancer prevention strategies and cancer genome sequencing. The more than 123 cancer research scientists affiliated with the UNMCCC were awarded $38.2 million in federal and private grants and contracts for cancer research projects. Since 2015, they have published nearly 1000 manuscripts, and promoting economic development, they filed 136 new patents and launched 10 new biotechnology start-up companies. Finally, the physicians, scientists and staff have provided education and training experiences to more than 500 high school, undergraduate, graduate, and postdoctoral fellowship students in cancer research and cancer health care delivery. Learn more at http://cancer.unm.edu.

See the Position Description for additional information.

• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• If located at the UNM Children's Campus, successful candidate must pass a comprehensive post-offer, pre-employment criminal and New Mexico Children, Youth and Families Department (CYFD) fingerprint background check, and a continued successful status will be verified by periodic future background checks.

High school diploma or GED; at least 2 years of experience managing at least one of the following functional areas: fiscal services, administration and/or human resources AND 3 years of additional experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Expertise in:

* Management and/or supervising a team

* LoboMart punchout, pcard and PO purchases

* UNM Financial platforms Banner, My Reports, Chrome River

* CCRA purchasing database/Access database

* Coordinating efforts within and between departments to complete tasks

* RMM/CRLS purchasing

* UNMCCC Shared Resources

* iLabs or other lab management software tracking usage and billing

* Apptree Inventory, surplus

Proficiency in:

* Accounting or financial invoicing/reconciliation

* Knowledge of basic science lab equipment and how it is used

* Customer service with faculty, staff, students, university departments, technicians

* Interpersonal skills and the ability to effectively communicate both written and verbal

* Working in a team environment as well as independently

* Strong attention to detail and ability to document notes

* Ability to follow through with issues and projects until completion

* Problem solving abilities and proficiency at researching issues

* Working under pressure and prioritizing

* Organizing reports, data and resources

* Basic computer applications and Windows

* MS office, MS Excel, Adobe Professional, Databases

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.