ADMINISTRATIVE ASSISTANT III - CHIEF OF STAFF (previous applicants need not reapply)

Develops and implements systems to help streamline the department programs and functions. Works on office projects, assists customers and provides leadership to other clerical staff within the department. Directly assists the Office Leader.

$58,299 - 83,687 (12-month)

Applications for the position are being accepted by the Office of Human Resources no later than 11:59 PM on Monday, September 30, 2024. A current resume must be attached to the completed application. If you are selected for the next stage of the interview process, you will be asked to provide three, electronic professional references. Appointment is subject to a criminal background check, a drug/alcohol test and credential verification. Non-MPS employees must submit official transcripts confirming Degrees. No applications will be accepted after the deadline date and time.

As of November 1, 2021, all MPS employees are required to be fully vaccinated. The health and safety of our staff and students is our number one priority. That's why all offers of employment are contingent on the candidate showing proof of being fully vaccinated against COVID-19 (currently one dose of the Johnson & Johnson vaccine or two doses of the Pfizer or Moderna vaccine) to pass the pre-employment requirements. Individuals with medical issues or sincerely held religious beliefs that prevent them from getting the vaccine may request an accommodation from the vaccine requirement.

• Position requires a bachelor's degree in Business, Communications, Journalism, English, or related field, or the equivalent with 5 or more years' experience in office or administrative management.
• Three to five years of previous experience in a high-volume confidential environment required.
• Experience with automated database is desired.
• A high competency in MS Office software (Word, Excel, PowerPoint) is required.
• Experience with PeopleSoft, IFAS and other software packages is highly desired.
• Previous public sector experience is desired.
• Experience in editing/publishing with strong knowledge of copyediting is essential.
• A combination of education and work experience will be considered.

• Assists the department/office in the assigned role.
• Serves as the main resource for the area and performs support functions at all levels.
• Develops and maintains databases, follow-up procedures and controls for the department.
• Works with various department leaders to resolve administrative matters.
• Proofreads and edits documents that are developed and sent on behalf of the department/office.
• Maintains and coordinates the calendar of events for the department and works with staff to monitor tasks and coordinate workflows.
• Coordinates and maintains information for weekly meetings.
• Attends meetings and takes notes as directed.
• Prepares and communicates correspondence in support of tasks created/discussed during meetings and as assigned by supervisor.
• Manages and coordinates the administrative processes for district-wide functions.
• Manages and coordinates the department's record-keeping functions.
• Prepares reports and information items.
• Undertakes research to prepare reports and correspondence as directed.
• Performs office management functions such as payroll, budget, requisitions, inventory, orders, deliveries, mail log, and other office maintenance duties.
• Coordinates the work of the department/office to ensure team tasks are coordinated and completed.
• Provides exceptional customer service by being positive, knowledgeable, courteous, respectful and assistive, and remaining calm while fostering a welcoming environment.
• Actively supports the MPS Strategic Plan.
• Completes other duties as assigned.

The Milwaukee Public Schools does not discriminate in its programs, activities, facilities, employment, or educational opportunities on the basis of a person's sex, race, age, religion, color, national origin, ancestry, creed, pregnancy, marital or parental status, sexual orientation, or disability. Reasonable accommodations requested by qualified individuals with disabilities will be made in accordance with the Americans with Disabilities Act (ADA) of 1990, as amended by the Americans with Disabilities Act Amendments Act (ADAAA) of 2008.

In accordance with Wisconsin Statutes, every applicant for a position with Milwaukee Public Schools will be subject to the open records law. Any applicant not wishing to have his/her identity released, must submit a written statement to that effect to the Office of Human Resources. The identities of all "final candidates" may be released. Milwaukee Public Schools reserves the right to interview the best qualified candidates.