Executive Assistant - Student Health Center

The MU Student Health Center (SHC) is a unit within the University of Missouri-Columbia's Student Health & Well-Being department under Student Affairs. The Student Health & Well-Being area consist of a network of care and services that includes the SHC, Counseling Center, and the Wellness Resource Center.

The SHC offers medical care, psychiatric care, allergy/immunization/foreign travel care, and public health and case management support. As part of Student Health and Well-Being, the SHC helps coordinate treatment and care of our patients with professional colleagues at the Counseling Center.

We strive to provide:

• High quality, affordable, accessible, and integrated health services
• Evidence informed care and treatment
• A safe environment, respecting students of race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status and any other status protected by applicable state or federal law.
• Confidential services
  • HIPAA: The Privacy Rule, a federal law, gives you rights over your health information and sets rules and limits on who can look at and receive your health information.
  • FERPA: The Family Educational Rights and Privacy Act of 1974 is a federal law designed to protect the privacy of educational records; to establish the rights of students to inspect and review their education records.

Position Functions

The Administrative Assistant supports the Student Health Center (SHC) Director and other administrators by handling various activities, processes, and projects. As the primary administrative support person within the department, they manage a range of tasks, including complex processes unique to the department. They may also oversee student workers or Graduate Assistants, as needed.

Position Reports to: MU Student Health Center Director

Description of Duties

In additional to typical clerical and administrative duties, the Administrative Assistant's responsibilities will include but are not limited to the following:

Job functions specific to SHC (in coordination with SHC Director):

• Provide administrative support to the Director and administrative staff.
• Assist Director with their daily calendar and scheduling of engagements on campus.
• Act as the main contact for MU SHC administrative offices, maintaining contact lists and welcoming guests and visitors.
• Engage in advocacy, marketing, and health & wellbeing promoting initiatives for SHC, as assigned.
• Participate in advocacy and marketing activities for SHC, as assigned.
• Demonstrate extensive knowledge and insight into SHC services and resources, benefiting both students and the broader Mizzou campus community.
• Answer phone calls to administrative offices and direct them as appropriate.
• Maintaining supplies and necessary office upkeep for administration on a daily and ongoing basis
• Organize, coordinate, and take official minutes for internal departmental meetings at SHC.
• Demonstrate efficacy, proficiency, and regularly work and design functional documents within MS Excel, MS Word, Power BI, and other platforms available to the SHC.
• Manage storage of policies, procedures, and training documentation using SHC's document management system, PowerDMS.
• Assist and support the Director and designated SHC staff with annual inventory and long-term budget planning.
• Schedule, coordinate, and help execute internal and external events and meetings for SHC.
• Assist with travel planning, scheduling, and coordinating travel (including reconciling travel purchases).
• Provide fiscal support, as assigned.
• Work as a liaison with Division of Student Affairs Human Resources, as assigned.
• Be available to serve as the designated Building Coordinator.
• Serve as the primary SHC liaison for custodial services.
• Serve as the primary point of contact with MU Facilities regarding space and external grounds issues.
• Assist in internal onboarding of new employees (i.e., MUHC appointment, badging, etc.), as assigned.
• Develop and publish a monthly internal newsletter in cooperation with Director.
• Other duties as assigned.

Assessment Plan for Administrative Assistant Position

This position's success will be determined by their accuracy, organizational skills, attendance and punctuality, communication skills, response time, and satisfaction of the constituents this position supports. Also, this position is expected to contribute to the harmonious environment of the SHC actively and consistently across all functional areas.

Monday - Friday; approximately 8:00 AM - 5:00 PM

This position may require evening and weekend hours supporting activities and programs within the department. Occasionally division and campus projects may require additional hours outside of your normal schedule.

Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary.

Candidate should be able to demonstrate high proficiency using Microsoft Office (Word, Excel, Outlook) and other business productivity oriented digital platforms. Strong organizational and administrative skills are critical, including managing schedules, inventory management, communications, and coordination of activities and events. Candidate should display they have a high attention to detail, great internal and external customer service skills, can maintain strict confidentiality, and support a strong teamwork ethic. Candidate should have the ability to actively contribute to the harmonious environment of the MU Student Health Center.

The MU Student Health Center seeks employees who are compassionate, respectful, apply themselves to the Health Center's standards, timely, and willing to collaborate with others on assigned projects.

Range: $18.50 - $25.00

GGS/PAT Level: 8

University Title: Executive Assistant

Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Cover letter and resume are preferred.

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Values Commitment

We value the uniqueness of every individual and strive to ensure each person's success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.

In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.

Equal Employment Opportunity

The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visit https://www.umsystem.edu/ums/hr/eeo or call the Director of Employee and Labor Relations at 573-882-2146.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.