Undergraduate Academic Advisor

University of Wisconsin Madison
$55,000
paid time off
United States, Wisconsin, Madison
21 North Park Street (Show on map)
Sep 18, 2024
Job Summary: The University of Wisconsin-Madison is home to one of the first schools of journalism and mass communication in the United States. The School, as a department within the College of Letters and Science, is part of one of the nation's finest public universities and enjoys intellectual resources, teaching and research laboratories, and various sources of research support. Our undergraduates choose a study area of emphasis - strategic communication/public relations, journalism, or both. More than half of our students are strategic communications students; upon graduation, students successfully find employment in variety of communication fields across a wide range of settings - agency, corporate, government, higher education, etc. Our strategic communication and journalism alumni are actively involved in 'giving back' to our program in a number of ways, including guest speaking in classes, mentoring, networking, and job placement. The School of Journalism and Mass Communication seeks an energetic, collaborative individual to join our team of advisors overseeing our undergraduate majors and non-major certificate candidates (Sports Communications and Digital Media Analytics). The undergraduate academic advisor assists students to develop a coherent program of study and select courses appropriate to their personal and professional goals, consistent with the school's philosophy of undergraduate education. Our undergraduate major offers students an unparalleled blend of skills training, theoretical learning and real-world practice. The program prepares them for jobs in reporting and public relations, advertising, marketing, political and health communication, and digital and social media, as well as professional positions in sports communication, magazine publishing, video production and multimedia design, among others. In addition to home departments, advisors in L&S are a part of an active advising community and interdependent system. During the academic year, L&S advisors meet monthly as a consortium for information sharing and ongoing training. All L&S advisors also contribute to the campus Student Orientation, Advising, and Registration (SOAR) program, for a couple weeks in summer and a few days in January, to advise new L&S first-year and transfer students. Additionally, the undergraduate advisor is a contributing member of the department, is included in decision-making at the committee and department levels. This position offers the flexibility of a 9-month or 12-month appointment. The initial term of this appointment is three years, with the possibility of being extended based on funding. Responsibilities: Engages students in decision making processes and promotes appropriate and responsible choices on academic matters such as course selection and degree requirements. Maintains appropriate confidentiality, updates student advising records, and contributes to the development and delivery of academic advising related events and programs. Works to ensure students receive accurate, timely, and holistic advising services in support of promoting student success, retention, and program completion. Strives to create a welcoming, equitable, and inclusive work environment. 30% Receives, processes, and responds to academic inquiries according to established policies and procedures 35% Serves as a main point of contact for students and provides information about educational options and academic requirements; assists with identifying and assessing interests, skills, and values to match appropriate field of study/career options, and refers students to appropriate institutional resources 5% Implements academic advising events such as workshops, panel discussions, and guest speakers 5% Maintains confidentiality and accurate student records and processes and responds to academic inquiries according to established institutional and Family Educational Rights and Privacy Act (FERPA) policies 5% Maintains expertise with advised curriculum and may assist in developing and recommending exceptions for policy and curriculum 5% Proactively engages students as needed 5% Participates in the campus-wide advising community providing input to leadership regarding the development of advising, recruitment, and co/curricular programs offered by the school/college 10% Coordinates outreach to UW students and campus units to generate interest in the major, including relationship- building with underrepresented groups Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion Education: Required Bachelor's Degree Qualifications: Required Qualifications - Minimum of 1 year experience in, or exposure to, higher education providing academic advising, supervising, and/or mentoring to students. - Excellent interpersonal, written, and oral communication skills. - Demonstrated strong attention to detail, excellent organizational skills, ability to work and complete tasks under deadline pressures. - Ability to maintain a high degree of initiative and resourcefulness, with proven success to effectively work both independently and in a team. - Experience handling confidential information. - Proficiency in Microsoft Office Suite. Desired Qualifications - Professional background in journalism or strategic communication or related field is a plus. Work Type: Part Time: 50% It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location. Appointment Type, Duration: Ongoing/Renewable Salary: Minimum $55,000 Maximum $63,000 ANNUAL (12 months) Depending on Qualifications If selected candidate prefers a 9-month appointment, the salary range will be $45,000-$51,545. This is a 50% FTE position based on the advertised full-time salary rates. Actual salary will be $22,500-$25,772 for a 9-month position, or $27,500-$31,500 for a 12-month position. Employees in this position can expect to receive benefits such as generous paid time off; competitive insurances and saving accounts; and retirement benefits. Additional Information: Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment. University sponsorship is not available for this position. How to Apply: Please click on the "Apply Now" button to start the application process. Applications must be submitted by 11:55pm on the deadline date. To apply, please upload a cover letter and resume. Your cover letter and resume should address your qualifications as they pertain to the requirements listed above. Selected applicants will receive an invitation to participate in virtual interviews 7-10 business days following the application deadline. Those moving on to second round interviews will be invited to an in-person interview at UW-Madison. Once final applicants are identified, they will be asked to provide names and contact information for at least three professional references, including a current/most recent supervisor. At UW-Madison, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you're excited about this role, we encourage you to apply. For questions on the position, contact: Pete Long, School of Journalism & Mass Communication, phone: 608-263-9823, email: plong@wisc.edu. Contact: Pete Long plong@wisc.edu 608-262-9823 Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. Official Title: Academic Advisor(AE002) Department(s): A48-COL OF LETTERS & SCIENCE/JOURN & MASS COM/JN & MASS Employment Class: Academic Staff-Renewable Job Number: 305434-AS The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/ Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.