EXECUTIVE ASSISTANT
University of California Office of the President | |
$100,000 - $125,000 | |
United States, California, Oakland | |
1111 Franklin Street (Show on map) | |
Nov 07, 2024 | |
Apply for Job Job ID
72916Location
OaklandFull/Part Time
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For UCOP internal applicants, please login to the internal candidate gateway at: Jobs at UCOP Position Base: Oakland UC OFFICE OF THE PRESIDENT At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good. The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President DEPARTMENT OVERVIEW UC Legal delivers ethical, timely, efficient and high quality legal services to the University of California ten campuses, five medical centers, and the Lawrence Berkeley National Laboratory, as well as to the Board of Regents, the President, the Chancellors and other officers of the University. Its services include prosecuting and defending litigation; drafting and negotiating agreements; providing advice, counsel and interpretation of laws, regulations and policies; and assisting with the development of effective compliance and risk mitigation strategies to facilitate the University's complex operations. POSITION SUMMARY UC Legal is organized into five practice areas each led by a Deputy General Counsel (together, the DGCs). In coordination with the Executive Assistant to the General Counsel and Senior Vice President for Legal Affairs (GC), provides daily administrative oversight and special project support as a floater for the Deputies General Counsel (DGCs) within UC Legal (UCL). Responsibilities include, but are not limited to, planning and organizing large scale events for UCL-Oakland and UCL systemwide; managing and organizing the demanding schedules and daily administrative activities of the DGCs in UCL - Oakland in order to support high-profile activities UC-wide in an accurate and timely manner; serving as liaison and facilitating communication between the DGCs and UCL staff, UC senior executives, the Chancellors, the Board of Regents, and other members of the UC community; and directly responding to inquiries and resolving issues within established guidelines and parameters, among other things. Oversees completion of staff work and provides project management support for departmental administrative initiatives and on-going projects that fall within the DGC's purview as well as for other executives in UCL - Oakland. Serves as back-up Executive Assistant for the GC and the other EAs, as needed. Responsibilities 50% Project Management and Event Planning:
25% Administrative Support:
20% Research & Analytical Support:
5% Miscellaneous duties as required. Experience
Required Qualifications
Preferred Qualifications
Education
Travel Requirements SPECIAL CONDITIONS The person hired will be required to reside within California and report to work on-site at UC's Office of the President (UCOP) located in Oakland, CA on a regular basis. Current policy requires that a new employee work on-site at least two days a week on Tuesdays and Wednesdays ("anchor days"). SALARY AND BENEFITS Job Title: Executive Assistant 4 The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range shows the growth potential for this position and the pay scale is the budgeted salary or hourly range that the University reasonably expects to pay for this position. Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging ADDITIONAL INFORMATION HOW TO APPLY Please be prepared to attach a cover letter and resume with your application. APPLICATION REVIEW DATE The first review date for this job is October 7, 2024. The position will be open until filled. CONDITIONS OF EMPLOYMENT Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements. EEO STATEMENT The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. EEO/AA Employer UC Nondiscrimination Policy The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at: Accessibility or email the Human Resource Department at: epost@ucop.edu. |