Project Coordinator

HDR, Inc.
United States, Florida, Jacksonville
200 W Forsyth St Ste 800 (Show on map)
Sep 30, 2024
At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we work to weave diversity, equity, and inclusion into our work and foster a sense of belonging throughout the company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story:' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. Primary Responsibilities We are looking to hire a Project Coordinator who will work in the client's office with the following responsibilities: Assist the CSX Public Project Manager in handling, setup, assignments, reporting etc. of public projects within that territory. Pass on project assignments to various GECs as PM requires. Ensure PM tool is properly set up with appropriate information in searchable fields. Assist with obtaining approved budget within PM tool and Oracle (via ISetup). Review agreements for standard language prior to requesting CSX authorization. (Each territory has different state " Standard Agreement " becoming familiar with these is a must) Update reports and give status during monthly public projects meeting. Work with Real Estate services on property and utility issues/needs. Work with Law department to provide documentation for legal inquires. Work with Government billing to establish billing number, resolve billing issues and close billing number when complete. Review GEC invoices for correctness and proper reporting within PM tool and transition to Oracle. Ensure projects are closed when work is completed within timeframe required. Ensure documentation, notes, plans, and details are updated in Unifier as historical information. Attend meetings with public agencies, other outside agencies and CSX employees as required. Train and assist GECs in CSX public projects standard processes. File all correspondence in G drive under each project. Handle from start to finish those projects not handled by GECs. Generate and distribute the "Public Projects Overrun Report" each month. Some office managerial duties, i.e. ordering supplies and dealing with facilities to get things repaired. Travel once a year to Atlanta for training Perform other duties as needed Preferred Qualifications Bachelor's degree preferred Prior experience working on freight rail projects is a plus Experience in Oracle preferred Ability to travel to Atlanta annually for training Preference given to local candidates Required Qualifications Associate degree in a closely related field or combination of education and relevant experience A minimum of 1 years related experience Proficiency in Microsoft Word and Excel An attitude and commitment to being an active participant of our employee-owned culture is a must What We Believe HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve. Our Commitment As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees. Primary Location : United States-Florida-Jacksonville Industry : Freight Rail Schedule : Full-time Employee Status : Regular BusinessClass : Railway Design Job Posting : Sep 17, 2024