New

Supervising Accountant

Rutgers University

United States, New Jersey, Newark

Sep 18, 2024

Position Details

Position Information

Recruitment/Posting Title	Supervising Accountant
Job Category	Staff & Executive - Healthcare - Administrative Services
Department	RSDM-Admin & Finance
Overview	New Jersey's academic health center, Rutgers Biomedical and Health Sciences ( RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary	Rutgers School of Dental Medicine ( RSDM) is seeking a Supervising Accountant for the Office of Finance. Under the direction of the Finance Manager, the Supervising Accountant assists in planning and executing day-to-day clinical financial operations at the Rutgers School of Dental Medicine ( RSDM). Responsibilities include, but are not limited to, supervising both the cashiers and indirectly the clinical service representatives, demonstrating excellent customer service and performing other routine tasks. The Supervisor participates in all aspects of training and development to ensure consistent, measurable performance by subordinate staff and to promote best practices across RSDM. The Supervisor supports team meetings internal and external to RSDM and assists in success planning for various RSDM initiatives. The Supervisor also prepares various financial and/or statistical reports (using Banner - the student general ledger system, Cloud - the University's general ledger system, Learning Stream - RSDM's Continuing Dental Education system, and AxiUm - RSDM's dental management subsystem), as requested by management. Among the key duties of this position are the following: Utilizes various clinical and financial resources (e.g., Banner, AxiUm, Learning Stream and Oracle Cloud) to perform recurring tasks and produce financial/statistical required for University-wide financial reporting, electronic health record maintenance, and clinical financial operations including patient billing and collection. Provides direct supervision and support for RSDM's Main Cashiers Office and to a limited degree the Clinical Service Representatives engaged in direct patient interactions and financial operations (i.e., registration, payment transactions, deposit verifications, closeout procedures, and other related duties). Supervisory responsibilities also include maintaining personnel work schedules, training staff and evaluating or recommending appropriate actions pertinent to hiring, termination, and/ or other disciplinary matters. Performs related financial accounting tasks which include reconciliation of debit and credit balance accounts (cash, revenue, deferred revenue, etc.), compiling support/justification documents for monthly journal entries, performing monthly and annual close routines, producing financial and statistical reports, auditing transaction accuracy, and responding to inquiries from Central Administration and external auditors. Prepares daily bank deposits by balancing daily receipts with checks and cash received. Assits with daily close out. Assists management in performing critical functions of front and back-end financial operations at RSDM including patient registration, student business, and cash collection activities. Must demonstrate outstanding human relations skills and effectiveness in customer service and communication with members of the organization (including faculty, staff, students, and other University personnel). Assists in conducting unscheduled audits of cash drawers, petty cash boxes, safe contents, and other similar tasks. Oversees special projects or inquiries as directed by management. Will be expected to research and discuss financial transactions processed in Banner, AxiUm, Learning Stream and Oracle Cloud. Assists with relevant training initiatives designed to increase the effectiveness and efficiency of RSDM financial operations and with the development and implementation of policies, procedures, and best practices for patient and student collection points and the Main Cashiers Office. Updates the Main Cashiers Office training documentation and policies. Drafts new documentation as required pertaining to AxiUm payment functionality and strengthening internal financial controls. Participates in various financial management meetings both internal to RSDM and/or the University and with outside agencies as directed. May be required to execute financial transactions in person, by phone, by mail, or other similar means for the purpose of processing payments, disbursing University checks, and/or resolving internal/external customer service inquiries. Reviews various daily and monthly verification reports prepared by other personnel and ensures that all transactions processed by various team members are accurately posted to Banner, AxiUm, Learning Stream and Cloud. Performs other related duties as assigned or requested by management.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement	This position requires a fully on-site work arrangement.
FLSA	Exempt
Grade	27S
Position Salary
Annual Minimum Salary	80569.00
Annual Mid Range Salary	98015.00
Annual Maximum Salary	115461.00
Standard Hours	37.50
Union Description	CWA 1031
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree in a related field (e.g., accounting, finance, etc.) and four (4) years of progressively more responsible professional accounting experience which includes one (1) year of supervisory responsibilities.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Excellent communication, organizational, and customer skills are required. Position requires intermediate/advanced proficiency with MS Windows, Excel, Word, and Outlook. Must demonstrate aptitude for success managing multiple assignments, working individually, on teams, and in unionized settings.
Preferred Qualifications	Experience in responsible phases of accounting, audit, quality control/assurance, electronic health record (EHR) systems, customer service/call-centers, and/or centralized registration is preferred. Candidates with previous experience in Banner, Oracle Cloud and/or AxiUm are a plus.
Equipment Utilized
Physical Demands and Work Environment	PHYSICAL DEMANDS: No significant physical demands. WORK ENVIRONMENT:No significant exposers of noise levels.
Special Conditions

Posting Details

Posting Number	24ST2222
Posting Open Date	09/18/2024
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Newark (RBHS)
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement