Maintenance Administrative Assistant

Pratt Waste & Recycling has an immediate position available for a Maintenance Administrative Assistant at our transfer station in Oxford, MA.

Job duties:

• Manage daily administrative operations of a department including compliance, policies and procedures, expense reports, onboarding, etc.*
• Maintain shop filing system for a large fleet, maintain hard copy truck /equipment maintenance, mechanic, and compliance files to company standards
• Order parts for the team.
• Inventory purchasing, stocking and distribution
• Maintain RTA parts management software
• Maintain parts room in accordance with Company policy
• Warranty tracking
• Prepare reports as needed using Excel
• Maintain company PO log and prepare shop A/P for approval
• Maintain shop truck files
• Manage oil sample program
• Vendor Communication and management
• Conduct self in an appropriate and safe manner, in accordance District / Company Safety policy.
• Manage accounts payable process for Maintenance Department.
• Promote Waste Connections standard operating procedures, which assure efficient environmentally correct and safe workplace practices.
• Demonstrate the ability to become proficient in the use of proprietary operational systems.
• DMV Registration Tracking and record keeping.
• Other clerical duties assigned as needed.

Requirements include:

• Minimum 1 to 2 years in the automotive industry
• 2 or more years of experience as an Administrative Assistant in a fast paced work environment.
• Strong work experience utilizing MS Word, Excel and Outlook professionally.
• Exceptional organizing and coordinating skills.
• Ability to communicate effectively, both orally and in writing.
• Ability to gather data, compile information, and prepare reports.
• Ability to foster a cooperative work environment.
• Ability to learn company specific programs and policies.

What we offer:

• Competitive Compensation
• 401(K) with company match; let us help you save for your future
• Healthcare; Medical, Dental, Vision
• Perks, perks, perks! Employee Assistance Mental Health Program, Emergency Travel Assistance, Prepaid Legal Plan, Scholarship Opportunities for kids, Employee Stock Purchase Plan, Employee Relief Fund
• Insurance: Life, Short Term/Long Term Disability

Waste Connections is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to disability or protected veteran status.