Contract Administrator

University of North Carolina Charlotte

United States, North Carolina, Charlotte

Sep 18, 2024

Please see Special Instructions for more details.

Employee must live within 100 miles of campus.

UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report

Please submit a resume and cover letter with your application if requested.

Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your resume.
Please ensure your resume reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
The Search Committee will not contact references without first verifying permission with the finalist.

These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.

Position Information

General Information

Position Number	003941
Vacancy Open to	All Candidates
Working Title	Contract Administrator
Position Designation	EHRA Non-Faculty
Employment Type	Permanent - Full-time
Months per Year	12
Work Schedule	8:00 am - 5:00 pm; Monday -Friday (exempt) Position is eligible to telework up to 4 days per week as approved by supervisor in compliance with University policy after the initial onboarding period. Employees should expect to work on campus in Charlotte NC at least 1 day per week.
Hours per week	40 hours Exempt
FLSA Status	Exempt
Division	Research
Department	Div of Research (Adm)
Work Location	Cameron Hall
Salary Range	$51,285 - $65,901
Primary Purpose of Department	The Office of Research Services ( ORS) is the campus shared-services office for pre- and post-award administration, including proposal development and submissions, award acceptance, contract negotiation, subaward and award management and modification, and reporting. ORS organizes and gives strategic direction to the research program, manages the institutional signature process for the Authorized Organizational Representatives (AORs), provides faculty/staff/student support by reviewing and interpreting sponsor guidelines and regulations, prepares budget documents, reviews proposal packages for conformity to sponsor requirements, and submits and tracks proposals. ORS is also responsible for ensuring that funded projects are conducted in a manner consistent with the university and sponsor policies and procedures. ORS, in collaboration with other offices and units in the Division of Research, initiates and facilitates training opportunities for campus research administration staff, private, and foreign organizations. The Contract Administrator reviews agencies' guidelines, regulations, and proposals to ensure that resulting awards will be efficiently monitored and administered.
Primary Purpose of Position	The Contracts Administrator plays a crucial role in facilitating awards between UNC Charlotte and external sponsors, in data integrity of award information in the electronic research administration system, and in ensuring the funding and execution of research, instruction, and sponsored activities. This role demands negotiation skills and a commitment to upholding university policies and regulatory compliance.
Summary of Position Responsibilities	Draft, review, adapt, and negotiate both UNC Charlotte agreements and external sponsor agreements. Ensure agreements align with university policies, regulatory requirements, and the interests of all involved parties. Collaborate with an array of external sponsors, including business and industry sectors, non-profit organizations, and federal agencies. Liaise with representatives from the Office of Legal Affairs, Office of Research Commercialization and Partnerships, Office of Research Protection and Integrity, Office of Research Services, and Office of Sponsored Projects Administration. Utilize expertise and university resources to solve complex issues arising during negotiation processes. Assess risks associated with proposed contract terms and take action to eliminate or modify terms to reach mutually acceptable agreements. Verify all awards are properly set up in the eRA system. Manage procedures for notification to award management of funded projects. Keep university stakeholders informed on negotiation progress. Provide complete and accurate information to fulfill financial and technical reporting obligations of involved parties. Assist with departmental training efforts covering contract and subcontract administration and other areas as assigned. Participate in training and support activities for the university community of research administrators. Other duties as assigned
Minimum Education/Experience	Master's degree with 1-2 years of related grant management experience; or a Bachelor's degree with 2-4 years of related grant management experience; or an equivalent combination of education and experience.
Preferred Education, Knowledge, Skills and Experience	Experience in research administration at a college or university. Familiarity with the Federal Acquisition Regulations (FAR), agency supplements to the FAR, Code of Federal Regulations (CFR), and Circulars of the Office of Management and Budget (OMB) is required. Experience negotiating Federal, State and Local Contracts, Grants and Cooperative agreements.
Necessary Certifications/Licenses	N/A
Preferred Certifications/Licenses	N/A
Special Notes to Applicants	Employee must live within 100 miles of campus. UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/ The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report Please submit a resume and cover letter with your application if requested. Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your resume. Please ensure your resume reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. The Search Committee will not contact references without first verifying permission with the *finalist*. These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.
Posting Open Date	09/18/2024
Posting Close Date
Open Until Filled	Yes
Proposed Hire Date	10/21/2024
If time-limited please indicate appointment end date
Contact Information

Posting Specific Questions

Required fields are indicated with an asterisk (*).

*
How did you hear about this employment opportunity?
- UNC Charlotte Website
- HERC Job Board
- Inside Higher Education
- Circa (formerly known as Local JobNetwork)
- Another Website
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Other
Where did you learn about this posting?

(Open Ended Question)

Applicant Documents

Required Documents

Resume / Curriculum Vitae
Cover Letter / Letter of Interest

Optional Documents

Contact Information for References