Administrative Assistant

Description

Job title

Administrative Assistant

Reports to

Program Director

Position Summary

The Administrative Assistant provides administrative, technological, and general office support to the Program. A commitment to the RHD values should be demonstrated as job duties are performed.

Essential Duties and Functions

Administrative

• Assists in the processing of new hire paperwork, and other staff related documents.
• Creates and manages employee files, filing new paperwork, as needed.
• Submits staff payroll data to generate staff payroll checks.
• Requests payment for program vendor bills, and orders program supplies, as needed.
• Provides initial reconciliation of cash advances and custodial, with further review via Accounts Payable department.
• Functions as program representative, answering phones, greeting guests, and assisting staff with program matters.
• Conducts basic Medicaid/Medicare Fraud Eligibility Screens if required by program funding source for new hires.
• Responsible for handling and management of consumer/participant's charts/books/files containing protected health information (HIRST).
• Maintain and track all staff training requirements state regs and compliance including mandatory physicals.
• Valenz checks to ensure candidates for hire and existing employees are not on the Medicaid/Medicare exclusion list depending on program funder requirements.
• Other duties as assigned.

Qualifications

Qualifications include:

• A High School Diploma.
• Three years of experience working as an Administrative Assistant.
• Strong verbal and written communication skills to assist in the day-to-day program operations.
• Excellent organizational skills.
• Working knowledge of Microsoft Products and Applications.
• Valid driver's license and personal vehicle.

Working conditions

Fast-paced open office environment. Self-starter required, with the ability to function independently and work in a collaborative team environment.

Requirements

Physical requirements

The Administrative Assistant will be required to sit, stand and move about in the performance of their duties. Required to sit using a computer monitor and keyboard for a length of time, to review electronic documents and files, enter data and create reports. Use of Zoom and/or Microsoft Teams platforms to schedule meetings and make calendar appointments. Use of standard office equipment, such as copiers and the telephone.

Lifting Requirements

• Light: exerting up to 20 pounds of force frequently, and/or negligible amount of force constantly to move objects. The use of arm and/or leg control requires force greater than sedentary, but worker still sits majority of time.

Physical Requirements

• Stand or Sit (stationary position)
• Walk
• Use hands or fingers to handle or feel (operate, activate, prepare, inspect, position)
• Climb (stairs/ladders)
• Talk/Hear (communicate, converse, convey, express/exchange information)
• See (detect, identify, recognize, inspect, assess)
• Pushing or Pulling
• Repetitive Motion
• Reaching (high or low)
• Kneel, Stoop, Crouch or Crawl (position self, move)

Reporting Relationships

• Direct Supervisor: Program Director/Assistant Program Director/ Data/Office Manager
• Directly Supervises: None

Resources for Human Development is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, gender, gender identity, sexual orientation, national origin, genetic information, veteran, or disability status.