Program Coordinator
Job Summary Applies professional concepts to conduct analytical studies or projects of moderate scope and complexity to address a variety of policy, research and procedural issues. Fully analyzes issues and problems, gathers data and information, finds and evaluates alternatives and makes sound recommendations.
The Program Coordinator will support the UCSF Center for Health Equity in Surgery and Anesthesia (CHESA) with a wide range of Center programming and operations with internal and external stakeholders.
At the direction of the CHESA fellowship co-directors and Deputy Director, they will primarily provide administrative, logistical and programmatic support to the CHESA Global Health Equity Fellowship program which leverages UCSF resources and expertise to foster the next generation of global surgery and anesthesia leaders by enhancing education, research, advocacy skills and clinical capacity. CHESA Fellows benefit from a proven model that emphasizes robust initial support and training, network building, and long-term mentoring. Open to physicians, nurses, and advanced practice providers from UCSF and institutions worldwide, the program is flexibly designed to accommodate remote and hybrid participation for busy clinicians serving the most vulnerable communities.
The Program Coordinator will schedule and coordinate fellowship education sessions for fellows featuring UCSF faculty, CHESA members and partners from around the globe. In this role, they will coordinate and provide support in identifying and confirming speakers, curating and sharing background material and agendas, circulating Zoom links, and documenting and archiving minutes, slides and video recordings. The Coordinator will curate educational resources for fellows, support fellowship recruitment and selection processes by preparing, organizing and reviewing application materials, and organize logistics and meeting materials for the in-person, international retreat. They will track grant budget expenditures and assist in facilitating funding support to fellows. At the direction of the Deputy Director and UCSF Finance and Supply Chain colleagues, they will draft sections of scopes of work and ensure all agreement paperwork is complete and submitted to supply chain management, monitor invoices and payments, and support with contract amendments. They will support fellows' conference travel and visits to UCSF, including booking travel reservations, submitting requests for travel advances, reconciling travel advances, processing expense reimbursements, and coordinating meetings and schedules for visiting fellows.
The Program Coordinator will disseminate program and fellowship evaluation tools and follow up with fellows and alumni on survey requests and project update reports. They will draft sections of abstracts, concept notes, proposals and donor reports, and support logistics and preparation for donor meetings. Regarding overall support to the Center, the Program Coordinator will gather relevant news, opportunities, and developments for the monthly CHESA newsletter, social media and website updates. The Program Coordinator will check CHESA email accounts and maintain project files, databases and member lists.
At the direction of the CHESA Director and Deputy Director, the Program Coordinator will organize logistics for CHESA events including hybrid and virtual monthly Work-in-Progress meetings, Grand Rounds, leadership meetings, and social events. They will prepare background materials and agendas, flyers, Zoom links, and document notes, slides and video recordings and support on-site logistical preparations before, during and after events. They will also coordinate CHESA partner visits to UCSF, including booking travel reservations, submitting requests for travel advances, reconciling travel advances, processing expense reimbursements, and coordinating
meetings and schedules for international visitors. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html Department Description About CHESA: The Center for Health Equity in Surgery and Anesthesia (CHESA) seeks to advance equity in surgery, anesthesia, and perioperative care worldwide. As a hub at UCSF for faculty, staff, trainees, and partners working to increase equity in perioperative care globally, CHESA engages multidisciplinary stakeholders across disciplines in health and population health to enhance individual and collective impact.
About IGHS: UCSF's Institute for Global Health Sciences (IGHS) is dedicated to improving health and reducing the burden of disease in the world's most vulnerable populations. It integrates UCSF expertise in all of the health, social, and biological sciences, and focuses that expertise on pressing issues in global health. IGHS works globally to achieve these aims. IGHS seeks to improve health worldwide, especially in developing countries, through research that informs policy. Required Qualifications
- Bachelor's degree in related area and / or equivalent experience / training
- 1+ years of professional office experience or related experience
- Working knowledge of common organization- or research-specific and other computer application programs, such as Zoom, Google Suite and project management platforms
- Proficient in communication and interpersonal skills to communicate effectively, both verbally and in writing
- Proficient in ability to use discretion and maintain all confidentiality
- Demonstrates ability to use sound judgment in responding to issues and concerns.
- Demonstrates ability to analyze, research and synthesize large amounts of data with strong attention to detail.
- Proficient in ability to multi-task with demanding timeframes.
Preferred Qualifications
- Masters Degree in relevant area and / or equivalent experience / training
- Experience with Moodle, Articulate, Wordpress, Adobe InDesign, Adobe Photoshop, Adobe Illustrator, and/or Canva.
- Foreign language proficiency, preferably Spanish or French
About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide. Equal Employment Opportunity The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Job Code and Payroll Title 007397 PROJECT POLICY ANL 2 Job Category Professional (Non-Clinical) Bargaining Unit 99 - Policy-Covered (No Bargaining Unit) Additional Shift Details M-F, 8am-5pm |
University of California - San Francisco Campus and Health
Oct 20, 2024