Administrative Coordinator - Full Time

About Jefferson

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow#39;s professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Jefferson is committed to providing equal educashy;tional and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.

Covid Vaccination is a requirement for employment at Jefferson for employees working at Jeffersonrsquo;s clinical entities or at the University. If you are not currently vaccinated you will be required to receive the vaccination prior to hire date if you are offered employment, unless you request and receive an approved medical or religious exemption from Jefferson.

Minimum Education and Experience Requirements:

Education:

• High School Diploma or GED required. Bachelorrsquo;s Degree preferred

AND

Experience:

• 2+ years of related professional work experience in an academic environment and project management background.

Competencies (Knowledge, Skills, and Abilities Required):

• Excellent and accurate typing skills and ability to work independently with diligence and manage multi-task assignments are required.
• Excellent written and oral communication, and organizational skills required. Knowledge of scientific terminology.
• Familiarity with computer software and hardware.

Job Summary

A dual role serving as an administrative assistant (50%) and coordinator (50%) to support various members of PPCB faculty and SKCC Center leaders. 1) Provide full administrative/secretarial support to some faculty members of Department PPCB. 2) Provide management and operational assistance to the BCCE and GOC Directors on all organizational aspects and projects related to the research-supporting activities of both Centers

Essential Functions

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
• The Administrative Coordinator will be accountable for providing management and operational assistance to the Directors of the Blood Cancer Center of Excellence (BCCE) and Geri Oncology Center (GOC) on all organizational aspects and related to the research-supporting activities of these Centers.
• Provide high-quality support for the BCCE and GOC while reducing administrative barriers and driving communication and process improvement efforts between both centers and the Sidney Kimmel Cancer Center (SKCC) at Jefferson Health and associated departments.
• Schedule, prepare, and run meetings, detailed documentation practices, and working with various entities across the system (i.e., RACE, ORA, SKCC CRO), strategic research planning, and provide administrative oversight for all BCCE and GOC-led activities.
• Provide administrative/secretarial support to some faculty members in Department of Pharmacology, Physiology, and Cancer Biology (PPCB) in a discretionary manner.
• Assist faculty with conferences and meetings. Maintain and prepare schedules; prepare itineraries; coordinate travel arrangements and prepare seminar announcements.
• Responsible for handling day-to-day administrative needs and meeting deadlines.
• Process Concur reimbursements, PaymentNet reconciliation, and process Payment Requests.
• Maintain calendar-initiate/organize meetings for faculty requesting assistance.
• Schedule meetings, prepare agenda and take meeting minutes.