Conference Planning Specialist

Requisition Id13750

Overview:

We are seeking aConference Planning Specialist who will support the Conference & Travel Management Group in the Accounting Operations Division, Business Services Directorate at Oak Ridge National Laboratory (ORNL).

Major Duties/Responsibilities:

• Provide oversite of the planning and execution of conferences, meetings, and special events hosted by ORNL.

• Negotiate contracts with lodging, meeting, and transportation providers.

• Attend conferences, when necessary, to provide on-site assistance.

• Reconcile and complete closing process of each event.

• Ability to work some nights and weekends for events.

• Become familiar with the ORNL Conference System and related business systems to perform tasks supporting conference planning.

• Ensure compliance with environments, safety, health, and quality program requirements.

• Maintain strong commitment to the implementation and perpetuation of values and ethics.

• Maintain compliance with ORNL Conference and Meeting Business Rules.

• Deliver ORNL's mission by aligning behaviors, priorities, and interactions with our core values of Impact, Integrity, Teamwork, Safety, and Service. Promote diversity, equity, inclusion, and accessibility by fostering a respectful workplace - in how we treat one another, work together, and measure success.

Basic Qualifications:

• High school diploma and a minimum of 7 years of related experience in business operations, or an equivalent combination of education and relevant experience.

• Demonstrate planning and organizing skills, abilityto coordinate many projects simultaneously with changing priorities, and excellent problem analysis and resolution skills are required.

• Must possess the abilityand willingness to work effectively as a member of a team, as well as independently, as required.

• Excellent attention to detail, well-developed written and oral communication skills.

• Demonstrated ability to assess priorities, allocate workloads, and meet conflicting deadlines.

• Ability to interface with scientific and technical staff.

• Proficiency in Microsoft Office, spreadsheets, databases, and word processing software.

Preferred Qualifications:

• Bachelor's degree in business or hospitality industry related discipline and 4 or more years of broad training and experience in business operations and event planning preferred.

• Knowledge of UT-Battelle and DOE conference systems, policies, and procedures preferred

• Knowledge of SAP systems preferred

Visa Sponsorship:

Visa sponsorship is not available for this position now or in the future. In order to be considered for this position, you must have the ability to work without a need for current or future visa sponsorship

This position will remain open for a minimum of 5 days after which it will close when a qualified candidate is identified and/or hired.

We accept Word (.doc, .docx), Adobe (unsecured .pdf), Rich Text Format (.rtf), and HTML (.htm, .html) up to 5MB in size. Resumes from third party vendors will not be accepted; these resumes will be deleted and the candidates submitted will not be considered for employment.

If you have trouble applying for a position, please email ORNLRecruiting@ornl.gov.

ORNL is an equal opportunity employer. All qualified applicants, including individuals with disabilities and protected veterans, are encouraged to apply. UT-Battelle is an E-Verify employer.