Grants and Contracts Manager - New York, NY

The Grants & Contracts Manager is responsible for the management of the Grants & Contract Team, budget reviews & submissions, billing activities, budget modifications, closeouts, receipts, and cash flow activities. Ensures monthly, quarterly, and annual invoices and requested information is submitted to the funders. The Grants and Contracts Manager reviews and prepares materials in support of the team, takes a leadership role in meetings with the heads of LAS Practices and departments.

ESSENTIAL DUTIES/RESPONSIBILITIES

• Manage day-to-day operations of the Grants & Contracts unit and provide direction and supervision to the unit's staff members
• Actively manage periodic invoicing, financial reporting, labor distribution changes, reconciliations, budget modifications and grant closeout functions
• Analyze the grant awards and ensure that all the allowable grant expenses (personnel & OTPS) including the indirect rates are properly budgeted and accounted for
• Prepare monthly cash flow with expected grant spending, invoices and cash receipts extended out to the life of the grant where practical
• Ensure timely preparation and submission of all required financial reports to the various funders are in accordance with LAS standards and donors' requirements
• Closely monitor collection activity to ensure that invoices are submitted monthly and collected promptly and reconciled within the accounting system. Escalate any delays in receivables appropriately
• Work with the Grant Revenue Accountant to manage the AR schedules and weekly cash flow
• Assist the team with year-end audits as well as various program specific audits, process journal entries, and other various projects if needed
• Assist Director of Grants to ensure compliance of grants with LAS's policies/procedures and donor rules/regulations, primarily New York State & City funding agencies
• Perform all other tasks as assigned
  
  

Supervisory Responsibilities:

• Assist Director of Grants to implement high standards and success metrics for grants and contracts and hold staff accountable to meeting these standards
• Manage cross-departmental collaboration and strengthen internal communications with staff throughout the organization
• Develop, train, and provide guidance, support, and tools to all finance staff as well as those directly or indirectly involved with grants and contracts to ensure effectiveness and increase efficiencies and consistency in practices
• Collaborate with the Director of Finance & Grants Management to develop, implement and maintain with excellence the grants and contracts strategy, structure, process, and success criteria
• Support the Director of Finance & Grants Management with refining, optimizing, and implementing financial systems, tools, structures, and processes
• Collaborate with all teams and departments directly and indirectly involved or impacted by the grants and contracts process and ensure process management is professional, efficient, transparent, and effective at meeting each contract and grants goals
• Cultivate high integrity and transparent working relationships with funders and other external partners to achieve practice and finance goals
• Recruits and hires Grants and Contracts staff and conduct performance evaluations
• Approve overtime and PTO and review work assignment and schedules
• Maintain record of unit's leave usages and ensure coverage at all times
• Monitor and maintain adherence to society's policies, procedures, and guidelines

• Minimum of BA/BS degree required, with a focus in Finance, Accounting, or related field
• Minimum of 7+ years of relevant work experience. Nonprofit experience preferred
• Prior supervisory experience
• Working proficiency in Excel
• Ability to analyze information and data
• Understand when to delegate tasks and when to escalate critical time sensitive issues
• Demonstrate a commitment to quality, accuracy, and thoroughness
• Versatile in handling multiple tasks simultaneously in accordance with highest priority
• Ability to meet deadlines, which may require a flexible schedule, as extended working hours may be required during month-end and year-end
• Excellent written and verbal communication, organization, and problem-solving and decision-making skills
• Sense of professionalism, confidentiality, and a strong work ethic
• Excellent management and supervisory skills

SALARY TRANSPARENCY

The posting reflects the range of potential salaries for the role. The specific salary offers will be dependent on candidate qualifications, including collectively bargained salary steps for unionized roles.

Salary Range/ Salary: $125,000 - $135,000

SALARY AND BENEFITS

The leadership of The Legal Aid Society believes in attracting and retaining exceptional talent committed to serving our clients. We offer a generous benefits package including health insurance, paid vacation, disability, and life insurance, and more. Salaries for our unionized jobs are governed by our Collective Bargaining Agreement. Please visit our Careers page for additional information. Salary and benefits information will be available to applicants, when and if an offer is made.

Click here to read more about the benefits of working at The Legal Aid Society

HIGHER EDUCATION AND LOAN FORGIVENESS

The Legal Aid Society is a qualified employer for the purposes of the Public Service Loan Forgiveness. This position allows an employee to take advantage of PSLF and other State and Federal loan forgiveness programs.

Additionally, employees who are New York residents may be eligible for assistance from New York state to assist with loan repayments, depending on years of practice.To learn more, click the links below.

studentaid.gov

hesc.ny.gov/loan-forgiveness-programs

OUR COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION

The leadership of The Legal Aid Society is committed to a work culture of zealous advocacy, respect, diversity and inclusion, client-oriented defense, access to justice and excellent representation. We are dedicated to building a strong professional relationship with each of our clients, to understanding their diverse circumstances, and to meeting their needs. Our ability to achieve these goals depends on the efforts of all of us.

WORK AUTHORIZATION

All applicants must be legally authorized to work in the United States for any employer without sponsorship for a work visa or permit. We are currently unable to sponsor employment visas or permits. (However, for citizens of Canada and Mexico, LAS will provide a letter documenting employment status that is needed to obtain a TN visa.)

HOW TO APPLY

All applications must be completed online. We do not accept paper submissions. Please visit our Careers Page to review all current job postings, and instructions on the application process. For technical difficulties or questions regarding this posting, please email jobpostquestions@legal-aid.org.

As an Equal Employment Opportunity (EEO) Employer, The Legal Aid Society prohibits discriminatory employment actions against and treatment of its employees and applicants for employment based on actual or perceived race or color, size (including bone structure, body size, height, shape, and weight), religion or creed, alienage or citizenship status, sex (including pregnancy), national origin, age, sexual orientation, gender identity (one's internal deeply-held sense of one's gender which may be the same or different from one's sex assigned at birth); gender expression (the representation of gender as expressed through, for example, one's name, choice of pronouns, clothing, haircut, behavior, voice, or body characteristics; gender expression may not conform to traditional gender-based stereotypes assigned to specific gender identities), disability, marital status, relationship and family structure (including domestic partnerships, polyamorous families and individuals, chosen family, platonic co-parents, and multigenerational families), genetic information or predisposing genetic characteristics, military status, domestic violence victim status, arrest or pre-employment conviction record, credit history, unemployment status, caregiver status, salary history, or any other characteristic protected by law.

Please submit these documents as a single combined PDF when you apply via the LAS (Legal Aid Society) Recruitment Portal.

• Cover Letter
• Resume