Associate Director of Alumni Engagement

Title: Associate Director of Alumni Engagement
Division Name: University Advancement
Department: Alumni Engagement

The Associate Director of Alumni Engagement supports the overall mission of the office by leading the development, implementation, and evaluation of programs, events, and services for the alumni of Illinois State University. Specifically, the individual in this position is responsible for designing and implementing the engagement strategies for the over 125,000 alumni who reside outside of Illinois and inside Illinois, excluding the Chicago and Bloomington/Normal areas. This individual organizes alumni networks in geographic locations throughout the United States and creates and facilitates events/communications to further alumni engagement in these areas. This position has direct responsibility for the recruitment, management, and supervision of multiple networks of alumni volunteers. This position is responsible for increasing student engagement, transitioning new graduates into active alumni and building a culture of philanthropy among students and the campus community. This position will lead and execute the annual Town and Gown Homecoming 5k and One mile Walk along with other Homecoming projects as assigned. Additionally, the individual in this position may be assigned responsibility for special projects by the Executive Director and Senior Director of Alumni Engagement.

University Benefit Highlights:

- Health, dental, vision, and life insurance
- Retirement and supplemental retirement
- Tuition waiver benefits are available to staff as well as their eligible dependents.
- Paid holiday/administrative closures during Thanksgiving and Winter Breaks
- Paid vacation and sick time

For more University Benefit information: https://hr.illinoisstate.edu/benefits/

Information regarding eligibility for participation in the State Universities Retirement System and the State of Illinois Group Insurance program can be reviewed here https://hr.illinoisstate.edu/benefits/insurance/

$4,000 - $4,500 per month

1. Bachelor's degree in any field
2. Minimum of two (2) years of full time or part time equivalent professional work experience in event planning, volunteer management, higher education student management, or alumni engagement work. (Note: Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.)
3. Experience working with, managing, or supervising volunteers and students.
4. Competency in Microsoft Office and familiarity with data base and/or customer relationship management software.
5. Experience in creating and managing program budgets.
6. Excellent communication skills including writing, public speaking, and small group interaction.
7. Ability to interact effectively with persons of various ages and experiences, including handling difficult situations and motivating volunteers.
8. Valid driver's license and use of a personal vehicle.
9. Ability to exercise judgment and/or solve problems within generally defined practices and policies of the office and in keeping with professional standards.

1. Alumnus of Illinois State University
2. Master's Degree
3. Ability to work with distractions and handle multiple tasks.
4. Ability to exercise judgment and/or solve problems within generally defined practices and policies of the office and in keeping with professional standards.
5. Self-motivation and self-starting, excellent time management and organizational skills, and ability to manage multiple tasks simultaneously.

Core hours are 8am to 4:30pm, Monday through Friday. Some nights and weekends required for events and student meetings.

Must be able to complete the following with or without a reasonable accommodation:

1. Ability to transport event supplies to off-site locations, including boxes weighing up to 15 pounds
2. Effectively communicate on a daily basis.
3. Remain at a workstation for extended periods.
4. Move about in various locations across campus as needed to complete day-to-day work.

October 2024

Cover Letter

Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Transcripts - See Special Instructions to Applicants for additional options
Certification of Retirement Annuity

Please Note: These documents may be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.

College or university transcripts (may be unofficial) must be submitted prior to the application deadline in order to receive full consideration. Transcripts can either be uploaded with your application or submitted via the options listed below. In order to be eligible for Veteran's Preference points on the exam, appropriate military service documentation, such as a DD214, must be submitted prior to the application deadline.

Transcripts and/or DD-214 paperwork may be faxed or mailed to Human Resources by the application deadline:

Fax: 309.438.0011, Attn: Breanna Crippen
Address: Illinois State University
Human Resources
Campus Box 1300
Normal, IL 61790-1300

The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview. The active register for this classification will be voided when the position is filled.

Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois. If hired, out-of-state candidates must establish Illinois residency within 180 calendar days from the start date for this position. Illinois residency requires proof of a valid Illinois driver's license or a valid State of Illinois ID card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.

Breanna Crippen
Human Resources
309-438-8315
bcplese@ilstu.edu

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Illinois State University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.