Student Services Administration Professional I

University of Arizona

life insurance, vision insurance, sick time

United States, Arizona, Tucson

Sep 19, 2024

Student Services Administration Professional I
Posting Number	req20598
Department	Physics
Department Website Link	https://w3.physics.arizona.edu/
Location	Main Campus
Address	Tucson, AZ USA
Position Highlights	The Department of Physics in the College of Science is seeking a qualified candidate to fill the position of Student Services Administration Professional I to work as Graduate Coordinator in the Graduate Academic Support Office and to provide other faculty and student support. Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.
Duties & Responsibilities	Physics Graduate Coordinator Major Responsibilities: 1) General communications: email, Zoom, face-to-face. First point of contact for most Physics Department Graduate Program administrative inquiries from students, faculty, department and university staff, and the public. 2) Recruiting and admissions: Communicating and explaining the applications and admissions policies and procedures to prospective and newly admitted students. Creating and using promotional information and events to bring students to the program. Making and tracking travel, activity, and catering arrangements for recruitment weekend. Implementing use of recruiting tools. Tracking and updating admissions information using GradApp online module, UAccess Analytics, and Excel Spreadsheets. 3) New Grad Orientation: Organizing the orientation event, including contacting presenters, producing the agenda and schedule of important dates (such as TA training dates), and arranging the refreshments. Tracking and updating GA office locations, mailboxes, keys, building access, email listserve and other new student requirements. 4) Advising: Conferring with, and advising students, staff, and others to provide technical advice, problem solving assistance, answers to questions, and program goal/policy interpretation related to the Physics Graduate Program. Examples: Advising and problem solving with students on GradPath, UAccess Student and the Physics Grad Handbook. 5) Hiring Graduate Assistants/Associates: Comprehensive understanding of UAccess Employee Manager Self Service Online Forms for Employment and Job, Position, and Exception Modules. Administrating and problem solving international student requirements (eg: visas, English requirements, financial support letters). Tracking GA job activity and completing changes for semi-annual employment rollover process. 6) Organizing and preparing reports for faculty, students, outside organizations (APA, NIH/NSF), other university agencies (Grad College, Workforce Systems, etc.) 7) Financial and budget tracking. a. Enter awards and track fellowship/scholarship accounts use. b. Track and report travel reimbursement for recruited students. c. Collect and report GA information on FTEs to coordinate with temp teaching budget. d. Plan, track and report expenditures for recruitment weekend, grad orientation, and other events, ensuring event stays within budget. 8) Data curation and maintenance. a. Collect and enter student data into MS Access or Excel databases. b. Design, maintain and create reports from databases. c. Create reports from UAccess Analytics, GradApp, and MS Access. d. Organize and store documents and files for current grad students and grad archives. e. Track student academic progress and generate reports. 9) Supervision: Supervise student workers in office assistant activities and event planning/prep. 10) Academic Support: Provide support to faculty and students for academic needs including assignment and exam copying, overseeing Physics consultation room, department tutor list and other needs.
Minimum Qualifications	Bachelor's degree or equivalent advanced learning attained through experience required. 1 year of relevant work experience required.
Preferred Qualifications
FLSA	Non-Exempt
Full Time/Part Time	Full Time
Number of Hours Worked per Week	40
Job FTE	1.0
Work Calendar	Fiscal
Job Category	Student Services
Benefits Eligible	Yes - Full Benefits
Rate of Pay	$20.33 - $25.41
Compensation Type	salary at 1.0 full-time equivalency (FTE)
Grade	5
Compensation Guidance	The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity. The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
Grade Range Minimum	$20.33
Grade Range Midpoint	$25.41
Grade Range Maximum	$30.49
Career Stream and Level	PC1
Job Family	Student Services Admin
Job Function	Student Services
Type of criminal background check required:	Name-based criminal background check (non-security sensitive)
Number of Vacancies	1
Target Hire Date	9/26/2024
Expected End Date
Contact Information for Candidates	Weigang Wang wgwang@arizona.edu
Open Date	9/19/2024
Open Until Filled	Yes
Documents Needed to Apply	Resume and Cover Letter
Special Instructions to Applicant
Diversity Statement	At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.
Notice of Availability of the Annual Security and Fire Safety Report	In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.