SUPERVISOR II - PAYROLL

The Payroll Supervisor supervises the daily operation of the payroll unit, ensuring that all processes are executed appropriately and in a timely manner. Processes and distributes payroll checks for all payroll cycles and provides support for payroll accounting and related regulatory reporting and filing requirements. Optimizes the contribution of the team through directing, coaching, and counseling. Provides information and assistance to MPS management and employees in all aspects of payroll and works with the Payroll Manager to define standards and reusable approaches for Payroll operations.

Pay Range: $91,102 - $131,404

Administrative applications for the position are being accepted by the Office of Human Resources no later than Sunday, October 6, 2024.

A current resume and transcripts confirming a Bachelor's Degree must be attached to the completed application. If you are selected for the next stage of the interview process, you will be asked (via the email you submitted on your application) to request three (3), electronic professional references.

Appointment is subject to a criminal background check, a drug/alcohol test and credential verification. Non-MPS employees must submit official transcripts confirming degrees. No applications will be accepted after the deadline date and time.

As of November 1, 2021, all MPS employees are required to be fully vaccinated. The health and safety of our staff and students is our number one priority. That's why all offers of employment are contingent on the candidate showing proof of being fully vaccinated against COVID-19 (currently one dose of the Johnson & Johnson vaccine or two doses of the Pfizer or Moderna vaccine) to pass the pre-employment requirements. Individuals with medical issues or sincerely held religious beliefs that prevent them from getting the vaccine may request an accommodation from the vaccine requirement.

Education Requirements:

• A Bachelor's Degree with an emphasis in accounting or finance, or a similar field.
• A combination of education and experience may be substituted in lieu of a degree.

Experience Requirements:

• Three to five years of payroll experience, preferably in an automated environment is required.
• PeopleSoft experience is desired.
• Previous payroll supervisory experience is desired.
• Payroll supervisory with a large public sector entity is desired.
  

• Oversees the daily payroll operations including time reporting, payroll deductions, tax withholding, garnishments, payroll processing, check verification and printing.
• Supervises payroll office employees including assigning responsibilities, reviewing work, evaluating staff performance, and providing feedback, recommending disciplinary actions, and hiring, firing, demoting, or promoting staff, determining overtime needs.
• Resolves problems involving employee pay or payroll processing.
• Assists the payroll manager in upgrading and updating the payroll processing system; testing software fixes and enhancements and resolving any processing issues.
• Reviews the accuracy of general ledger payroll records. Prepares required bi-weekly to annual payroll reconciliation and management reports, and year-end payroll accruals.
• Supervises and coordinates fiscal and calendar year-end processing of payroll, including supplemental payrolls, W-2 and other tax forms, and payroll wage and leave accruals.
• Assists the payroll manager in evaluating new tax and regulatory developments related to the district's payroll procedures.
• Works with the payroll manager to implement the employee handbook and other payroll contracts or regulatory changes affecting employee payroll.
• Creates, verifies, and distributes pay calendar schedules. Maintains payroll tables.
• Ensures internal controls are maintained within the payroll office and verifies compliance with procedures, as well as with local, state, and federal laws and regulations.
• Works with auditors on audit reviews of the district's payroll operations and the payroll operating system. Makes recommendations to management regarding operational efficiencies, and improvements in employee payment procedures.
• Maintains payroll procedure guidelines for employees, and a payroll policy manual for use by divisional staff.
• Plans, organizes, and coordinates summer school payroll procedures, including setting up access for summer online time entry and coordination with Summer School and HR.
• Actively supports the MPS Strategic Plan.
• Completes other duties as assigned.
  

The Milwaukee Public Schools does not discriminate in its programs, activities, facilities, employment, or educational opportunities on the basis of a person's sex, race, age, religion, color, national origin, ancestry, creed, pregnancy, marital or parental status, sexual orientation, or disability. Reasonable accommodations requested by qualified individuals with disabilities will be made in accordance with the Americans with Disabilities Act (ADA) of 1990, as amended by the Americans with Disabilities Act Amendments Act (ADAAA) of 2008.

In accordance with Wisconsin Statutes, every applicant for a position with Milwaukee Public Schools will be subject to the open records law. Any applicant not wishing to have his/her identity released must submit a written statement to that effect to the Office of Human Resources. The identities of all "final candidates" may be released. Milwaukee Public Schools reserves the right to interview the best-qualified candidates.