Lead Admin Officer

Temporary Employment Program

Temporary Employment

81088BR

Job Summary

The duration of this temporary role is approximately 3 months.

CTSI is looking for an experienced administrator to serve as our new Lead Administrative Officer (LAO). Using advanced skills as an accomplished administrative professional, the LAO will serve as a member of the core administration team, responsible for providing centralized, complex executive level support across two control points for the office of the Associate Vice Chancellor of Clinical Research (AVC-CR) and the Clinical and Translational Science Institute (CTSI). Reporting to the Director of Operations, the LAO independently advances unit initiatives, partners with and provides executive support for the AVC-CR/CTSI Director, and provides ad-hoc project and program support in cooperation with leadership. The successful candidate must demonstrate advanced judgment and competence in selecting methods and techniques for obtaining solutions, exemplify a customer service focused approach, and maintain strength in cross-functional support of the AVC-CR and CTSI's administrative and operational needs. Duties include complex scheduling and calendar management, priority setting for the AVC-CR/CTSI Director, special projects/programmatic support, interfacing with a wide range of internal and external partners, writing and editing correspondences, managing travel, expense reimbursements, meeting, and event planning.

The final salary and offer components are subject to additional approvals based on UC policy.
To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (https://tcs.ucop.edu/non-academic-titles)
Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.
For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.
To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

UCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions.

Required Qualifications

Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management. Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills. Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines. Solid knowledge of common University-specific computer application programs. Ability to use discretion and maintain confidentiality. Strong skills in short-term planning, analysis, problem-solving, and customer service. Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.

Preferred Qualifications

N/A

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization

TEP

Job Code and Payroll Title

007377 ADMIN OFCR 3

Job Category

Administrative Support, Temporary Employment

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)

Employee Class

Temporary Employment

Percentage

100

Location

Flexible (combination of onsite and remote work)

Shift

Days

Shift Length

8 Hours

Additional Shift Details

Mon to Fri, 8a to 5p