New
Executive Administrative Assistant
TEKsystems | |
$38.00 - $41.00 / hr | |
United States, California, San Jose | |
Sep 20, 2024 | |
We are seeking a seasoned Executive Assistant to partner with our Executive Vice President and Chief Financial Officer (CFO). In this role, you will act as a trusted advisor, working with the highest level of discretion and confidentiality. You will understand the priorities of the CFO while balancing relationships across various functional and business teams, including Global Operations, Corporate Marketing, Human Resources, Investor Relations, and Government Affairs. You will work closely with the CFO's Chief of Staff (CoS) and Business & People Partner to optimize workflows, communication, and partnerships across the global team. As a core member of the c-suite administrative team, you will play an influential leadership role within the Finance organization and across the company.
Ideal Candidate Profile: * Describes themselves as a strategic business partner * Driven, focused, organized, and innovative * Flexible and thrives in a fast-paced environment * Excellent written and verbal communication skills * Strong critical thinking and attention to detail * Positive attitude and a team player Essential Duties and Responsibilities: * Calendar Management:Own the CFO's calendar; coordinate across C-suite executives, business partners, and team members by prioritizing schedules and qualifying requests. * Proactively solicit agendas and manage attendee lists. * Occasionally provide calendar support to CoS. * Meeting Planning and Event Coordination:Assist in planning and organizing internal and external meetings, team offsites, and organizational-wide meetings. * Obtain briefing documents for key internal/external meetings and create briefing packets for business trips. * Travel:Manage complex international and domestic travel. * Carefully consider and decide on the optimum travel arrangements and itineraries. * Process passports and visas. * Tool Management:Manage expense reports and become a tool champion of WD's internal tools. * Coordinate with executive technical support teams in advance of meetings and events to ensure the best technology is used for successful outcomes. * Projects:Partner with the Chief of Staff and Business & People Partner on special projects, including researching issues, analyzing problems, and determining approaches. * Leadership:Cascade organizational information to administrative team members. * Provide support and mentorship where needed and help identify and create avenues for development and opportunity. Skills and Qualifications: * Experience supporting at the C-suite level in a public company, preferably in high tech and a CFO * Experience working with Board Committees is preferred. * Advanced knowledge of Windows desktop computer applications: Outlook, Word, Excel, PowerPoint. * Great attention to detail and the maturity to handle confidential information. * Intuitive problem-solver with thoughtful anticipation of deliverables. * Ability to prioritize and manage complex issues. * Excellent written and oral communication skills. * Highly organized, resourceful, and detail-oriented. * Excellent time management skills. * Collaborative style, team player. * Demonstrates leadership. * Passionate, kind, inclusive, and ethically minded. * Daily presence in the office. Education: Diploma of higher Experience: Expert (7-10 years) About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. |