Accounts Payable Specialist

Gensler
paid time off, paid holidays, 401(k), profit sharing
United States, California, Los Angeles
500 South Figueroa Street (Show on map)
Nov 07, 2024
Your Role Gensler's regional finance teams are an integral part of helping our 7,000+ design professionals serve clients and grow our practice across the world. We share their passion for making people's lives and businesses better through design, and we're looking for an entry-level Accounts Payable Specialist to join our team! What You Will Do General Overview Work closely with your internal clients - accounting team members, project accountants, finance leadership, and Gensler's staff Enter trade vendor invoices Enter and report daily cash received via lockbox, ACH/wires and live checks Other reporting, tasks, and special projects to be assigned as needed Payables Accurately code & enter vendor and consultant invoices into Deltek Vision Resolve invoice discrepancies and handle vendor inquiries Review and reconcile Open AP Vouchers Process wires and ACH payments Expense Reports Audit expense reports weekly Ensure employee expense reports meet company's guidelines Manage submitted expense reports in Deltek Vision to ensure reports are being reimbursed within 30-days of submission date Handle employee inquiries concerning expenses and expense advances Conduct expense report training for new hires Timesheet Administration Send weekly reminders to staff to enter their hours into Deltek Vision Review timesheets to ensure hours and project numbers are entered appropriately Resolve timesheet discrepancies, which include manual labor transfers, missing comments & approval signatures Enter manual timesheets into Deltek Vision Conduct timesheet training for new hires Generate & review labor detail reports for overhead and marketing job numbers Cash Receipt Transactions - Enter and report daily cash received via lockbox, ACH/wires and live checks Handle cash receipt adjustments entries Work with Project Accountants on entering bad debt transactions Identify short & overpayments, and work with Project Accountants to resolve Review the AR aging report weekly to reconcile payment balances Your Qualifications 2+ years of related accounts payable experience Highly organized and detail-oriented A self-starter and also a great team player Not just comfortable with technology, but seeks ways to achieve better results through new technologies and processes Strong interpersonal skills with the ability to effectively engage different personality types Works well under pressure with multiple tasks and deadlines Good written and verbal communication skills Proficient in Excel, prior experience with Deltek Vision software preferred Excellent references who speak to the quality of your work and your personal contributions to business performance and organizational culture Compensation is based upon experience and estimated range is $58,000 - $70,000 annually + bonuses + benefits Life at Gensler** At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to "Well-being Week," our offices reflect our people's diverse interests. We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets. As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.