Program Coordinator - Grads

University of Arizona

life insurance, vision insurance, sick time

United States, Arizona, Tucson

Sep 20, 2024

Program Coordinator - Grads
Posting Number	req20625
Department	Communication
Department Website Link	comm.arizona.edu
Location	Main Campus
Address	Tucson, AZ USA
Position Highlights	This person will coordinate a graduate program comprised of three degree programs: PhD, Master's, and Accelerated Master's. This person will serve as the liaison between the graduate students and the graduate college and will serve as the administrative point person for faculty who work with graduate students. This position provides administrative support for the director of graduate studies and department head. The position is responsible for seeing students through the pre-application/recruitment stage, application stage, and their tenure as graduate students. Tasks include responding to graduate student inquiries and the processing of financial aid and scholarships, graduate applications, and official paperwork to verify graduate student milestones. In addition to the aforementioned responsibilities the person in this position will perform administrative support tasks for the department such as uploading data onto the Faculty Portfolio (formerly, UA Vitae) system used for faculty annual performance reviews and assembling promotion the tenure dossiers. This person will work alongside other academic staff to ensure all programs operate appropriately. Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.
Duties & Responsibilities	Curriculum and Enrollment Coordination Oversee the day to day operations of the graduate program. Initiate the TA/RA assignment contracts and performance evaluations. Initiates the award process for GTS/Fellowships/Placeholders. Maintain and update the schedule of classes for undergraduate and graduate courses across all modalities and semesters. Is responsible for submitting new courses, changes, and course deletions for undergraduate and graduate programs. Support the submission of proposals for new majors, minors, certificates. Monitor class enrollments, SCH, majors and work with Manager of Academic Programs on temp teach teaching budget, and teaching assignments. Coordinate graduate student admission process to include processing applications, communication with applicants, admission letters, GradApp system management. Perform administrative tasks related to the daily operation of the programs including maintaining student departmental files, course syllabi, teacher course evaluations, change of grad forms, annual reviews of each graduate student, annual program assessment, etc. Coordinate written and oral comprehensive exams and PhD defenses. Administrative Support Support director of Undergraduate and Graduate studies and Undergraduate Studies Curriculum Committees. Collaborate with and assist department personnel on logistics for events, committee meetings, orientations, speaker visits, and retreats. Assist the Manger, Academic Programs with additional projects. Provide information and content to program materials. Other duties as assigned. Faculty Affairs Coordinate Promotion and Tenure process. Coordinate sabbatical and leaves. Assist with Annual performance reviews and Faculty Portfolio (formerly, UA Vitae). Assist with reporting including Academic Program Review/Accreditation. Coordinate Faculty awards, orientations, recruitment, etc.
Minimum Qualifications	Minimum of 3 years of relevant work experience. Bachelor's degree, or equivalent advanced learning attained through professional level experience required.
Preferred Qualifications	UAcess Experience. Experience w/ P&T process, faculty affairs, Faculty Portfolio (formerly UA Vitae) and University scholarships.
FLSA	Exempt
Full Time/Part Time	Full Time
Number of Hours Worked per Week	40
Job FTE	1.00
Work Calendar	Fiscal
Job Category	Student Services
Benefits Eligible	Yes - Full Benefits
Rate of Pay	$47,356 - $59,195
Compensation Type	salary at 1.0 full-time equivalency (FTE)
Grade	6
Compensation Guidance	The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity. The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
Grade Range Minimum	$47,356
Grade Range Midpoint	$59,195
Grade Range Maximum	$71,034
Career Stream and Level	PC2
Job Family	Student Services Admin
Job Function	Student Services
Type of criminal background check required:	Name-based criminal background check (non-security sensitive)
Number of Vacancies	1
Target Hire Date	10/7/2024
Expected End Date
Contact Information for Candidates	Kimberley Young 520-621-9274 or kky@email.arizona.edu
Open Date	9/20/2024
Open Until Filled	Yes
Documents Needed to Apply	Resume and Cover Letter
Special Instructions to Applicant
Diversity Statement	At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.
Notice of Availability of the Annual Security and Fire Safety Report	In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.