Fleet and Facilities Coordinator - Fleet Unit

Posting Type: Open Competitive

Work Type: Full-Time

Nature of Work: This is responsible administrative and supervisory work in the maintenance and acquisition of Omaha Police Department facilities, automotive fleet, and fixed equipment. The work involves budgeting, tracking of expenditures, participation in the writing of specifications and contracts, and arranging for the maintenance and renovation of facilities. It also involves overseeing work performed by contractors, such as custodial and grounds maintenance. It involves budgeting, tracking of expenditures, and maintaining repair records for the Department's automotive fleet, coordinating and scheduling preventive maintenance, and participating in the writing of specifications for new vehicles and equipment to be added to the fleet. An incumbent in this position serves as the Omaha Police Department liaison with other city departments. An incumbent in this position also exercises considerable independence in the performance of duties and exercises judgment when dealing with problems or special situations; however, work is subject to review by a supervisor.

Education and Experience: The knowledge, skills, and abilities may be acquired through, but are not limited to, the following combination of education and/or experience.

Two years of college level courses in architecture drafting and design, construction management or a related field AND Four (4) years of progressively responsible experience in building and grounds maintenance and vehicular maintenance OR An equivalent combination of education and experience.

Special Qualifications: Must possess a valid motor vehicle operators license at time of application. Must maintain a telephone for emergency after hours contact. Must be available to work flexible hours, weekends, and holidays.

Pay Range: $55,785.60 with step increases to $83,636.80 Annually

Benefits: Forty-hour work week. Paid leave per year: twelve days vacation; five days management; fifteen days sick; and fourteen holidays. Employee's group health insurance, including major medical, vision, and dental, for individual or family. Defined benefit pension plan, plus Social Security, and more. See hr.cityofomaha.org for detailed information.

Who Can Apply: Any person who meets the qualifications and other requirements described in this posting.

How to Apply: Completed City of Omaha employment applications must be submitted using the online application from the City website. It is the sole responsibility of the applicant to check and ensure that any and all required application materials and supplemental forms are received by the City of Omaha Human Resources Department by the stated deadline. You may confirm receipt of any materials and forms by contacting the Human Resources Department. If the materials are not received in the Human Resources Department by the stated deadline, they will not be considered. There will be no exceptions to this rule. If you do not meet the requirements at the time of this posting, once you do meet the requirements you may apply when it is posted again.

Examination Information: The examination will consist of a training and experience form designed to assess job-related knowledge, skills, and abilities of the position. The training and experience form will be given to candidates once their application has been received, reviewed by a recruiter, and accepted to test for the position. The form must be completed and returned to the Human Resources Department by October 22, 2024 (passing score 60%). Final eligibility list will be the training and experience form weighted 100%.

Veteran Points: To claim five (5) points for veteran's preference, you must submit proof of service (such as a DD-214) that includes the date of induction, date of honorable separation, and Social Security number. (You must have completed more than 180 consecutive days of active duty.) To receive an additional five (5) points credit for disability, you must submit proof of eligibility from the United States Department of Veterans Affairs dated within the last 12 months. This information must be submitted to the Human Resources Department by October 22, 2024.

Required Knowledge, Skills, and Abilities:

* Knowledge of modern business and effective management theories, practices, and techniques
* Knowledge of Omaha Police Departmental policies and standard operating procedures
* Knowledge of and ability to operate a computer or other technology using standard or customized computer or systems software applications appropriate to the assigned tasks, including a computer-aided design system to aid in blueprint drawing for construction projects
* Knowledge of the principles used in building construction and repair, including building electrical and mechanical systems
* Ability to learn and adapt to advances in computer and electronics device technology and software
* Ability to plan, coordinate, and supervise the activities of subordinates
* Ability to develop and maintain a budget, including participating in developing the Capital Improvement Program
* Ability to organize and prioritize work and work assignments and to maintain records of work completed
* Ability to establish and maintain effective working relationships with other departmental personnel, members of other city departments, private contractors, and the public
* Ability to understand rules, regulations, and environmental issues governing the handling and use of chemicals, cleaning compounds, and hazardous waste in the maintenance of facilities and vehicles
* Ability to understand oral or written instructions
* Ability to communicate effectively, orally and in writing
* Ability to write contract specifications and requests for proposals (RFPs)
* Ability to read architectural plans
* Ability to adhere to safety policies, procedures and guidelines
* Ability to stand and walk from 50 to 75% of the time and to stoop, bend, kneel, push, pull, or lift up to 25% of the time
* Ability to use fifty (50) pounds of force occasionally, twenty five (25) pounds of force frequently, and lesser amounts of force constantly to move objects

Essential Functions: Any one position may not perform all of the duties listed, nor do the listed examples include all of the duties that may be performed in positions allocated to this class.

* Prepares specifications and participates in the writing of contracts for facilities services
* Assigns and oversees the work performed by contractors, building engineers, and technicians
* Plans, schedules, and supervises the maintenance of facilities, equipment, and grounds
* Receives and prioritizes requests for building repairs, investigates complaints, and completes work orders
* Maintains a filing system for the follow-up of work orders
* Coordinates work projects with other maintenance districts or divisions
* Operates, updates, and maintains the Omaha Police Department computerized controlled access security system and security camera system
* Maintains computer records of the Omaha Police Department telephone system and arranges for the installation and repair of telephone equipment
* Maintains records of the facilities key and lock systems and periodically provides escorts for non-Police personnel into secure areas
* Oversees and participates in minor maintenance on furniture and equipment, the installation of equipment, such as lockers, desks, and chairs, the storage of equipment not in use, the maintenance of the landscaping and ornamental plants, and the initial snow removal and salting of walkways
* Ensures that all cleaning equipment and lighting systems are properly maintained and repaired
* Communicates with supervisors regarding emergency parts orders and shipping delays
* Acts as a liaison for the Omaha Police Department with representatives of other city departments and with private and commercial concerns in the process of acquiring, disposing, having repaired, or replacing items of real and personal property
* Participates in the writing of specifications for the purchase of and coordinates the acquisition of new vehicles, vehicle equipment, and supplies
* Coordinates with members of the city's Vehicle Maintenance Facility for the repair and return of units of the automotive fleet
* Allocates vehicles to the Units and maintains records of each Units vehicles, assigns users and keys to each vehicle
* Maintains computer records of mileage and repairs for each of the units in the fleet and earmarks them for auction or salvage when necessary
* Maintains regular job attendance in accordance with a schedule established for the position by the supervisor
* Performs other related duties as assigned or as the situation dictates within the scope of this classification

Conditions of Employment: Candidates must provide proof of U.S. citizenship or proof of permanent residence or authorization to work. The City of Omaha reserves the right to conduct criminal history, driving record, reference and credit checks and a background investigation on applicants for employment. Successfully passing a criminal background review, reference check, and if applicable, a credit check, is required as a condition of employment. If applicable, the City will require that you successfully pass a review of the driver's license, driving abstract, a pre-employment drug test, a hearing test and a back screening examination as a condition of employment. Failure to provide the information requested in the application process in a truthful, accurate and complete manner may result in disqualification, revocation of conditional employment or termination.

Reasonable Accommodation: The City of Omaha does not discriminate on the basis of disability. If you need a disability-related accommodation during the job application or selection process, advise the Human Resources Department at least 48 hours prior to the need by emailing employment@cityofomaha.org.

For a complete description of this job classification, visit hr.cityofomaha.org

Contact Points:

City of Omaha Human Resources Department
1819 Farnam St, Suite 506
Omaha, NE 68183

Phone: (402) 444-5300
Fax: (402) 444-5314

Website: hr.cityofomaha.org
Email: employment@cityofomaha.org