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Executive Assistant to Business Unit CEO - Hybrid in Eden Prairie, MN or New York, NY only

Optum
401(k)
United States, Minnesota, Eden Prairie
11000 Optum Circle (Show on map)
Nov 29, 2024
Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and they need to feel their best. Here, you will find a culture guided by diversity and inclusion, talented peers, comprehensive benefits and career development opportunities. Come make an impact on the communities we serve as you help us advance health equity on a global scale. Join us to start Caring. Connecting. Growing together. Optum is seeking is a Executive Assistant with exceptional communication, proactive planning and thorough organization skills. In this position, you will support both the Chief Executive Officer and the Chief of Staff of an Optum Business Unit, while enjoying long-term career growth opportunities in a fast-paced, positive and collaborative team environment. This position requires outstanding skills in the areas of relationship building, communication, and partnering closely with other leaders' assistants, as well as with professionals at all levels in the organization. This position can be based in Eden Prairie, MN or New York, NY and will work onsite at the Optum office in either location. Primary Responsibilities: Provide day-to-day administrative support with proven attention to detail and sound judgement in a timely manner consistent with the highest level of performance and professionalism Effectively communicate with C-suite executives, their executive assistants and colleagues while building effective relationships and operating as a team player Management of the CEO's calendar and meeting scheduling, exercising judgement to ensure conflicts are prioritized effectively Be a workflow manager by knowing when deliverables are due and deadlines are met Proactively reach out to colleagues across the organization to obtain necessary information and materials Plan onsite and offsite meetings with internal and external stakeholders, and manage logistics, including schedules/agendas, addressing technology requirements, virtual meeting links, meeting materials, catering, etc. Monitor mail, email and identify urgent requests Handle sensitive and confidential information with the utmost of discretion Create and edit Microsoft Office documents ensuring quality and accuracy Answer incoming requests for information; build knowledge base to be able to share answers or make the appropriate connections elsewhere Maintain a high level of organization and attention to detail Work independently, take initiative, anticipate needs and problem solve proactively Coordinate domestic and international travel, prepare detailed travel itineraries and process expense reports Create a welcoming environment for guests and employees Assist in addressing general policy and procedure issues Contribute to ad-hoc projects as needed Provide occasional support to other members of the executive team as needed Learn about our Culture, Mission & Values and US Employee Benefits. You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in. Required Qualifications: High school diploma or GED 7+ years of general administrative support experience 3+ years of experience supporting C-suite leaders within a global, complex and fast-paced Fortune 500 organization Experience managing multiple priorities with dynamic business needs while effectively prioritizing to meet deadlines and deliver high quality results Experience making complex travel arrangements and coordinating large meetings across multiple time zones, including large group Teams virtual meetings, teleconferences and in-person all-day offsite events Experience working independently, taking initiative, anticipating needs and problem solving proactively Experience managing critical business information with confidentiality and discretion Experience successfully collaborating with peers and colleagues in a team environment Proficiency with MS Office applications including experience using Microsoft Outlook for email management and complex calendar management such as meetings, travel and conferences Preferred Qualification: Experience supporting C-suite leaders within a global, complex and fast-paced Fortune 50 organization Soft skills: Desire to build effective professional relationships with peers and colleagues, while engaging as a team player Growth mindset - wants to learn new things, curious about the business, flexible/agile as things change regularly Accountable - owns his/her work and feels accountable for delivering high-quality results Proactive - thinks in advance about what needs to be done and takes initiative New York Residents Only: The hourly range for New York residents is $23.22 to $45.43 per hour. Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. UnitedHealth Group complies with all minimum wage laws as applicable. In addition to your salary, UnitedHealth Group offers benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with UnitedHealth Group, you'll find a far-reaching choice of benefits and incentives. At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission. Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law. UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.