Payroll and Benefits Supervisor

Oasis Petroleum
401(k), remote work
United States, Texas, Houston
Sep 23, 2024
Position Summary The Payroll and Benefits Supervisor position supports the Total Rewards function by managing the payroll department's daily operations and executes employee payroll functions ensuring pay is processed on time, accurately, and in compliance with government regulations. The position functions as the subject matter expert in payroll operations for Chord's internal and external stakeholders. This role will additionally lead benefits operations through oversight of transactions and ensuring compliance requirements are met. The position works under the general direction of the Director of Total Rewards and is responsible for setting and achieving payroll and benefits objectives with precision, timeliness and in alignment with Chord values. This position is located in downtown Houston, TX. Hybrid work schedule is an option for remote work on Mondays and Fridays. Level and salary commensurate with experience. Essential Job Functions Manage the day-to-day operations of the payroll department, including the review and approval of bi-weekly and off-cycle payrolls for US, multi-state jurisdictions Collaborate with HR and other departments to ensure accurate employee data updates, such as new hires, terminations, salary changes, and other master data changes are reflected in the payroll systems in accordance with company policies Review and verify all payroll inputs, including timesheets, salary adjustments, benefits deductions and all data fed into Workday to ensure accuracy and compliance with company policies before payroll processing Ensure payroll is processed timely and accurately in accordance with federal, state and local regulations Maintain Workday payroll module, including data entry, updating of employee information, and maintenance of electronic time tracking records Act as a liaison between internal stakeholders including, but not limited to: HR, Legal, Finance/Accounting (treasury), AP, Compensation and Benefits ensuring the reporting, accuracy, timeliness and compliance of all transactions Monitor and manage 3rd party payroll vendors, communicate on all tax regulation updates ensuring Workday is current and 3rd party authoritative agency notices have been handled completely. Reconcile monthly payroll tax filings with payroll registers, agency submissions and company bank account statements Ensure compliance with payroll-related regulations regarding wage garnishments, taxes and other deductions Ensure payroll compliance with SOX, including segregation of duties, controls and records to support all payroll entries Critically review vendor invoices for all charges and see improvements in processes to eliminate unnecessary payroll runs or correction/amendment requests. Manage vendor contracts Ensure 401k contributions are properly transmitted to the vendor's system. Reconcile with payroll records at both employee and company level. Audit employees' contributions monthly to ensure compliance with Plan and ERISA requirements Ensure HSA/FSA contributions are properly transmitted to the vendor's system. Reconcile with payroll records at both employee and company level. Audit employees' contributions monthly to ensure compliance with Plan and ERISA requirements Administer, in collaboration with Benefits Administrator and 3rd party vendor, ongoing LOA/FMLA/STD/ADA requests, including state programs where applicable Support management in the execution of annual benefits tasks including, but not limited to non-discrimination testing, annual plan audits and filings, open enrollment Performs other duties as assigned Recruits, interviews, hires, and trains new staff in the department Oversees the daily workflow of the department Provides constructive and timely performance feedback This job description is not intended to be an all-inclusive list of duties and responsibilities of the position. Incumbents will be required to follow any other job-related instructions and duties outside of their normal responsibilities as assigned by their supervisor. Minimum Qualifications High school diploma or equivalent 10 years of payroll processing and benefits administration experience Strong knowledge of payroll principles, practices, and laws, including federal, state, and local regulations Familiarity with applicable federal and state laws, such as ERISA, COBRA, HIPAA, and ACA, pertaining to employee benefits Proficiency with payroll software and Microsoft Office applications Excellent analytical, organizational, and problem-solving abilities Ability to think critically and develop creative solutions to complex problems Ability to work in a fast-paced and fluid environment; flexible with the demands of a growing company Ability to meet deadlines Physical Requirements and Working Conditions: Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer, stamina to maintain attention to detail despite interruptions, strength to lift and carry files weighing up to 10 pounds; vision to read printed materials and a computer screen, and hearing and speech to communicate in person and over the telephone The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Preferred Qualifications CPP or PCP certification Prior experience with Workday Payroll experience within the Upstream Energy industry Excellent interpersonal, communication and organizational skills EEO Statement: Chord Energy does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.