Student Program Administrative Coordinator

Support the Career Explorations Clerkship Director and Clerkship Co-Director to plan, organize, administer and implement the Career Explorations Clerkship (required rotation for all third year EVMS medical students). This position requires a proactive ability to strategically assess and manage the operational components of a clinical rotation as well as coordinate and supervise the delegation of work relating to clinical rotations.

In the absence of the Clerkship Director and/or Clerkship Co-Director, respond to and resolve issues as raised by students, clinical sites and preceptors.

Provide other support for program development as directed by the Clerkship Director or Clerkship Co-Director.

Create student schedules for all learning/educational programs in advance of each academic rotation and disseminate to both lecturers/teachers and students to include but not limited to student morning report, simulation, weekly afternoon didactics. Reserve classroom/appropriate equipment in advance for lectures/teachers

Monitor completion of preceptor (attending and resident) clinical evaluations of each student. Coordinate with preceptors as needed in order to achieve timely completion of evaluations

Originate and maintain documentation/schedules for student and preceptor for each student placement to include but not limited to call schedule, team assignments, (approx.24-26 students every six weeks).

One (1) year of Previous experience in an Academic setting preferred
• Associates degree preferred, but not required.
• Strong Written Communication and Attention to Detail: Proficiency in composing and editing communication with internal and external stakeholders
• Data Management: Ability to gather, manage, and report large amounts of data accurately using electronic systems, ensuring all information is correct.
• Stakeholder Collaboration and Interpersonal Skills: Skilled in working with diverse groups, including students, faculty, and administration, to collect feedback and ensure clear communication of updates and processes.
• Time Management and Organizational Skills: Competence in managing multiple tasks, meeting deadlines, and keeping stakeholders informed of progress throughout the process.
• Problem-Solving and Process Improvement Skills: Ability to identify opportunities for improving clinical year processes, offering suggestions, and notifying of all concerns
• Required software skills: Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint