Faculty Affairs Coordinator, SILLC

Alumni Jacquelynn and Bennett Dorrance have made a gift commitment of $5.4 million to endow the deanship of the University of Arizona College of Humanities and inspire on campus and throughout the world a continuous and fearless spirit of open inquiry: https://humanities.arizona.edu/about/fearless-inquiries-project.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

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Faculty Affairs Support

• Assist in recruitments such as drafting and posting job advertisements, coordinate applicant materials, and coordinate interviews. Serve as point of contact for hiring/job changes under HR guidance.
• Provide guidance to search committee on recruitment policies/guidelines to ensure all aspects of process are fair and unbiased and in compliance with Affirmative Action and Equal Opportunity laws, and serving on committee, as needed.
• Assist in coordinating faculty annual performance reviews (using UA Vitae) and promotion and tenure. Assist in setting up yearly Annual Performance Review (APR) in put, creating review committee and department head evaluations, and assist in answering questions as needed.
• Assist with Academic Program Reviews (also APR) as needed.
• Point of contact for miscellaneous leaves (non-FML, sabbatical, research leaves, etc.) and assist with faculty and staff on-boarding.
• Submit designated campus colleagues (DCC) requests.
• Submit miscellaneous payments: supplemental compensations, OPS, moving allowances, related payment requests.
  
  

Payroll Support

• Provide Summer/Winter Sessions support by using Analytics to create spreadsheets of summer/winter classes. Monitor enrollment, monitor class sections added and canceled, assist with salary calculations and entering payment amounts for each class, and moving salary from summer instruction account to on-line instruction
  account if needed.

• Assist with time coordination - bi-weekly payroll reconciliation including time coordinator communications to supervisors/time approvers.

Student Support

• Recruit, interview and hire student workers. Create schedule using student's class schedule. Help with student grader hiring.

Other Duties

• May provide backup support for leave management FML questions, submit new hire transactions and job changes, submit terminations for all employees in SILLC.
• Maintain emergency contact and SILLC listerv and grid.
• Keeping informed of, interpreting, and applying pertinent rules, regulations, policies and procedures set forth by University and external agencies.
• Additional duties as assigned.

Knowledge Skills Abilities

• Skilled in organization to stay on top of various processes and deadlines.
• Strong ability to keep sensitive and confidential information private.
• Highly skilled in synthesizing information from various sources to understand the big picture and manage detailed work with high level of accuracy.
• Strong ability to communicate clearly, professionally, and compassionately with various audiences as needed.
• Highly skilled in being resourceful: finding, interpreting, and applying policies on various matters.
• Ability to learn software quickly.

• Bachelor's degree or equivalent advanced learning attained through experience required.
• 1 year of relevant work experience required.
• Experience in Microsoft Office software such as Word, Excel, Power Point and Outlook.
• Experience cloud-based software like Google Drive/Docs/Sheets/Slides, Box, etc.
• Experience in communication tools such as Teams and Zoom.

• Previous experience working in Higher Education.
• Experience working with a diverse group of faculty, staff, and students.
• Experience working with PeopleSoft/UAccess Employee.
• Experience working with Talent.

Gennady Sare

sare@arizona.edu

• Resume- please include 3 professional references. NO REFERENCES WILL BE CONTACTED WITHOUT YOUR PERMISSION
• Cover letter