Proposal and Award Generalist - Post-Award, Penn State Outreach

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

Penn State Outreach is seeking a Proposal and Award Generalist - Post-Award to play a vital role in supporting the mission of the unit. The purpose of this position is to provide post-award administration expertise to a portfolio of departments within the Outreach.

Responsibilities of this role include:

• Oversee all post-award administration duties in the assigned departments including but not limited to processing, monitoring and closing contracts and grants from various federal, state, local agencies and private companies and foundations.

• Maintain knowledge of funding policies, regulations and procedures to assist with the administration of awards and to assist in the determination of the allocability, allowability, reasonableness and consistency of costs.

• Use and interpret award guidelines, regulations and policies to effectively guide departmental offices in managing their grants.

• Supervise and train junior post-award staff.

• Serve as a liaison for all stakeholders in grants administered by Outreach, including but not limited to other Penn State offices, sub-awardees, third-party partners, etc

• Develop best management practices for awarded including tools to track post-award documentation due dates, including process to ensure compliance to award's terms and conditions

• Ensure grants are set-up in SIMBA, prepare budget revisions, process no-cost extension requests and other special approval requests, close accounts.

• Prepare monthly/quarterly/annual reports for sponsor, development, and corporate foundations review and approval

• Meet with Principal Investigators (PI) regularly to review financial reports, expenditures, resolve issues, spending progress and spending plans.

• Prepare and submit financial documents for awarded funds, including but not limited to specialized invoicing, SAP Concur expense reports, sub-award non-PO invoice payments, purchase orders, etc.

• Prepare and submit salary distributions, salary redistributions, and wage transfers

• Maintain and track accounts for various types of cost share, including voluntary uncommitted cost share

• Communicate with sponsor regarding invoices and appropriate backup

• Outreach expert on Uniform Guidance and Penn State grant policies.

Education and Experience:

Qualifications of this role include:

• Ability to communicate utilizing clear, concise, and compelling language.

• Strong research abilities with the capacity to gather and analyze information efficiently to inform decision-making.

• Maintain collaborative relationships with various partners internally and externally to the University.

• Strong organizational, time management, analytical, and problem-solving skills, and the ability to thrive in a fast-paced, deadline-driven, environment.

• Proactive and self-motivated, with a demonstrated ability to work independently and as part of a team and take initiative in a fast-paced environment.

• Outstanding interpersonal and communication skills, with the ability to collaborate effectively with colleagues at all levels of the organization.

Minimum requirement is a Bachelors Degree plus three (3) plus years of relevant experience. Or, an equivalent combination of education and experience. This position is being filled as a Proposal and Award Generalist - Advance Professional level.

Additional information:

This is a hybrid position that combines remote and on-campus work. Questions related to hybrid work arrangements should be directed to the hiring manager during the interview process.

To receive consideration for this position, please upload a cover letter and resume.

As a member of Auxiliary and Business Services within the Finance and Business unit, you will be joining a team of individuals who have the ambition to help Penn State succeed. Workforce diversity, cultural inclusiveness, and employment equity are deeply rooted in Penn State's historic mission. Just as we are committed to being a diverse educational environment, we are also committed to being a diverse working community. As a community, we endeavor to be a mixture of cultural backgrounds, life experiences, and individual perspectives that add variety and vitality to the workplace. The University believes that we can learn from each other's differences and break down the barriers that separate us. Penn State is a place where everyone can be themselves, together.

The salary range for this position, including all possible grades is:

Salary Structure - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS: