Part Time - Student Accountability and Conflict Response - Administrative Assistant

Provides administrative support for the Division of Student Affairs with primary duties to the Office of Student Accountability and Conflict Response. The job is part time at a maximum of 24 hours per week for approximately 42 weeks during the Academic Year (August - May) with Summer off.

• Responsible for calendar management, setting of appointments, file and resource maintenance, and recording/reconciling of office budgets including the SAP system.

• Responsible for entering, tracking, case processes, and updating student files in the Penn State/Maxient conduct software system.

• Communicates with students, area landlords, campus partners, and local law enforcement on a regular basis.

• Responsible for office processes such as clearance and transfer requests, FERPA waivers, travel logistics, collaborating with campus partners, and working with third-party vendors for ordering educational materials.

• Schedules student meetings, as well as coordinates meetings for group presentations, and Student Affairs departments.

• Assists area directors and offices with special projects work, educational outreach, and programming.

• Provides support to other offices within the office suite.

• Knowledge of Microsoft 365, LionPath, SIMBA, SAP, PowerPoint, Photoshop, or comparable software for creating presentations is preferred.

• Candidate must possess exemplary interpersonal, communication, organizational and customer service skills, along with a strong commitment to diversity and serving students.

• Must possess a high level of confidentiality.

• Candidate must be able to manage multiple priorities and learn/adapt to new technologies quickly.

• Typically requires a High School diploma or higher plus two years of related experience, or an equivalent combination of education and experience.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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