Communications and Operations Coordinator

Under general supervision of the Department Administrator for the Department of Gender and Women's Studies (GWS), the Communications and Operations Coordinator provides critical administrative support for the Center for Research on Gender and Women (CRGW) and the Women's and Gender Studies Consortium (WGSC). This position is responsible for 3 major functions (CRGW administrative operations, WGSC and GWS event project management, and communications for GWS, the CRGW, and the WGSC) and requires considerable independent initiative and judgement. Applicants with experience in administrative support, project management, and oral and written communication are encouraged to apply. The ideal candidate will take initiative towards shared strategic communications for GWS, the CRGW, and the WGSC, logistical planning for the annual WGSC Spring Conference, as well as events such as seminars, receptions, meetings, and monthly campus events during the academic year, and coordinating the annual scholarship cycle for the CRGW. This employee will also act in a consultative role as a member of the GWS Operations Team and the GWS Communications Team.

GWS is committed to examining the structures of inequality and the movements for social change, especially attuned to the intersections of gender with other dimensions of difference and inequality such as race, class, sexuality, religion, disability, and national origin. Our department seeks candidates with an awareness of and commitment to principles of social justice and anti-racism. Learn more about us at gws.wisc.edu.

• 30% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• 15% Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums
• 10% Prepares and audits complex records, edits documents, and reviews work done by others
• 35% Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures
• 10% Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Preferred
Bachelor's Degree

Required qualifications:

- Experience drafting and editing information for print, web, social media, multi-media, and presentations into clear and engaging language for various recipients and audiences.
- Demonstrated experience effectively working on multiple projects and deadlines, with exceptional attention to detail.
- Minimum of one year experience providing administrative support to leadership such as event planning for virtual, in-person, and hybrid events, virtual, in person, and hybrid meeting management including scheduling, preparing comprehensive agendas, documentation of meeting minutes, and tracking of action items and/or preparing, composing, and editing correspondence ranging from routine to complex matters.

Preferred qualifications:

- Experience interpreting and following UW System policies and procedures.
- Evidence of strong time management and customer service skills to proactively problem solve and troubleshoot matters both independently and collaboratively as a team member.

GWS offers a flexible work schedule within standard business hours of 8 am - 5 pm M - F and the schedule for this position will be determined upon hire. Event support on weekends and/or evenings will be provided with advance notice. Occasional remote work may be authorized.

Part Time: 75%

It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

Ongoing/Renewable

Minimum $21.41 HOURLY
Depending on Qualifications
The typical starting salary for this position is $21.41 - $30.63 depending on qualifications and experience. Employees in this position can expect to receive benefits such as generous vacation, holidays and paid time off; competitive insurances and saving accounts; and retirement benefits.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment. University sponsorship is not available for this position.

GWS is dedicated to building a diverse, inclusive, respectful, and authentic workplace.

Please click on the "Apply Now" button to start the application process.

Applications must be submitted by 11:55 pm on the deadline date. To apply, please upload a cover letter (of no more than two pages) and resume (of no more than two pages). Your cover letter and resume should address how your skills, knowledge, and abilities are transferable to the qualifications of this role. Additional materials submitted other than your cover letter and resume will not be considered.

Selected applicants will receive an invitation to participate in virtual interviews 10 - 14 business days following the application deadline. Those moving on to second round interviews will be invited to an in-person or virtual interview at UW-Madison. Once final applicants are identified, they will be asked to provide names and contact information for at least three professional references, including a current/most recent supervisor.

GWS is committed to reducing bias in the recruitment process and utilizes a redacted application process, which is the practice of removing personally identifiable information from application materials, before the screening of applicants begins. This may include, but is not limited to, name, gender, age, address, and photos.

If you're excited about this role but your past experience doesn't align perfectly with the preferred qualifications listed above, GWS still encourages you to apply.

For questions on the position, contact: Jamie Gratrix via email at gratrix@wisc.edu

Jamie Gratrix
jamie.gratrix@wisc.edu
608-263-4704
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Administrative Assistant III(AD003)

A48-COL OF LETTERS & SCIENCE/GENDER & WOMEN'S STUDIES

University Staff-Ongoing

306249-CP