Staff Assistant

22nd Century Technologies, Inc.
$55,K.00/Year to $60,K.00/
United States, Maryland, Bethesda
Sep 25, 2024
Title: Staff Assistant Location: Bethesda, MD Work Schedule: 1st Shift Pay Rate: $55,000.00/Year to $60,000.00/Year Duration: Long Term Contract Roles and Responsibilities: Work products and documents related to setting up and formatting spreadsheets/databases to analyze information; coordinate the preparation of a variety of reports; gather and analyze information; develop, maintain and utilize various databases. - Ad-Hoc Work products and documents related to compiling data; create and maintain PowerPoint presentations; format and submit summaries for yearly grant reports; track, record and direct protocols to reviewers; note commitments made during meetings and arrange for staff implementation; read correspondence for approval. - Ad-Hoc Work products and documents related to maintaining the office daily calendar, making appointments and arrange conferences and meetings; reserve meeting space, contact all personnel expected to attend; arrange for transportation and lodging for meeting participants; transmit agenda and all necessary background material to participants. - Ad-Hoc Work products and documents related to coordinating staff presentations and event attendance;; address a variety of office needs, including word processing, information management, report preparation, publications, information gathering, communication. - Ad-Hoc Work products and documents related to reports, presentations and speeches; maintain a file of visual aids for use in presentations; make all arrangements for the presentations; prepare reports, create spreadsheets and charts, maintain databases. - Ad-Hoc Work products and documents related to researching information and additional material; maintain status of projects; summarize and format information for distribution, including writing letters and memos, compiling data for reports, creating computerized presentations, and writing reports. - Ad-Hoc Provide customer service support to the Office and Institute. - Ad-Hoc Facilitate and coordinate the Meetings. - Examples of some of the actions to support actions may involve arranging travel, taking attendance, coordinating/communicating with traveler to ensure vouchering, booking meeting space, running meeting slides, and other logistic support actions in support of the Client staff. - Ad-Hoc Track, follow-up, and provide status on actions in support of the Office and Institute. - Daily Submissions and tracking of POTS orders for Office. - Ad-Hoc Act as Travel Planner for Office/Division to include booking travel, (if travel booked outside of the CGE system (such as through OMEGA) ensuring travel authorization is submitted, checking on travelers in travel status, upon travelers return working with traveler to get travel vouchered within 5 business days, and working collaboratively with Administrative Officer(s) through the entire process. - Ad-Hoc Enter orders into POTS and track to completion. - Ad-Hoc Qualifications: Minimum Education Bachelors Certifications & Licenses Minimum of ten (10) years of related experience. Client experience is preferred Preferred Candidates - 5 years of Client experience Skills (Ranked By Priority) Knowledge of Client procurement, purchasing and administrative systems. Project management, website content management Meeting minutes/summary reports Meeting coordination Travel planning Data analysis Calendaring Scheduling Expense reconciliation, project management/planning, timekeeping, fellowship program management Social Media, knowledge of the Federal Travel Regulation Tracking of office administrative actions Outreach Activities 1, 2, 3, 4, 5 represents priority rankings, where 1 is highest priority and 5 is lowest priority of those ranked Software SharePoint. MS Office. Concur. WebEx. ITAS. PowerPoint. Procurement Online Track System (POTS). Field of Study: Operations Logistics and E-Commerce. Business Management and Administration. General Business Hospitality Management. Human Resources and Personnel Management. Miscellaneous Business & Medical Administration. Humanities. Communications. Advertising and Public Relations.