Contracts/Procurement Manager

Omnitrans
$100,272.60 - $150,409.44 Annually
dental insurance, retirement plan
United States, California, San Bernardino
1700 West 5th Street (Show on map)
Sep 25, 2024
The Job *Ride OMNITRANS* to a satisfying career that lets you make a difference in the San Bernardino Valley. Omnitrans, provider of public mass transit for the San Bernardino Valley in Southern California is seeking a highly skilled professional to join our award-winning team. The ideal Candidate hired will be under the administrative and professional direction of the Director of Procurement develops, implements, negotiates, and administers Agency contracts for goods and services. Contracting activities may be of low, moderate, or high risk to the business unit. Contract activities may be routine or non-routine and may require development of specialized contract vehicles, techniques, and tools to accomplish the goals and objectives of the business unit. Contract activities routinely involve independent judgment, as well as the identification, assessment, analysis, and resolution of related issues. The incumbent may be required to review new laws and regulations for impact on the business unit's goals. Leads a team of Contract Administrators and administrative staff. Examples of Duties The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this position: Under direction from the Director of Procurement, develops and implements project assignments, contract administration goals, objectives, procedures, and work requirements. Provides guidance to internal business teams on best contract practices and latest contract and procurement trends. Supervises the activities of contract professionals relative to the review and preparation of contract documents in accordance with applicable Federal, State and Agency regulations, rules, and policies. Oversees and coordinates specification development for proposals, bids, and contract documents as well as prepares, assists, or supervises the preparation of Invitations for Bids, Requests for Proposals, contracts, leases, agreements, and Board memoranda pertaining to procurement. Develops standard contractual terms and conditions to protect the best interests of the Agency and comply with funding source requirements. Prepares and transmits correspondence to ensure Contractor compliance with contractual obligations; answers contract related questions. Conducts monthly procurement planning meetings with other Agency staff. Conducts pre-bid or pre-proposal conferences and bid openings. Reviews simple to complex proposals either independently or with an evaluation committee; records and retains minutes of proposal evaluations; prepares specialized responses to proposals and requests for contract modifications. Conducts or assists in conducting procurement negotiations; records and retains minutes of negotiations and prepares memoranda of negotiations. Coordinates and prepares responses to bid protests. Develops change orders according to Agency and higher authority rules and policies. Monitors Contractor performance to ensure compliance with agreed upon delivery schedules and terms; holds contract closeout audits at completion of each contract activity. Under delegated authority from the Director of Procurement, serves as the principal custodian of all contract documents on behalf of the Agency. Ensures contract performance compliance by reviewing available funding, and enforcing work statements, performance periods, and deliverables. Maintains original contract records and files, vendor files, and the procurement planning calendar. Ensures all Contract related reports are submitted on time. Oversees the preparation of the Overall Disadvantaged Business Enterprise (DBE) goals under a three-year goal review interval for participation of DBEs based upon all budgeted contracts anticipated to utilize U.S. DOT federal financial assistance; submits the quarterly DBE reports for the Agency. May represent the Procurement Department at meetings or public gatherings. SUPERVISORY RESPONSIBILITIES Supervises entry, journey, and senior level contract professionals according to organizational policies and applicable laws; interviews, hires, trains and develops entry level contracts staff; trains and develops junior contract professionals to assume more complex contract activities; plans, assigns, and directs work of assigned staff; evaluates performance of assigned staff; rewards and disciplines assigned staff; addresses complaints and resolves problems and issues raised by assigned staff. The Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Bachelor's degree in Business, Public Administration other related field from an accredited four-year college or university, plus six (6) or more years of senior-level experience performing contract administration work (pre- and post-award) with at least three (3) of those years at a supervisory level. Experience working with the Federal Transit Administration or similar is desirable. WRITING SKILLS Ability to draft solicitations and contractual instruments that will range in complexity from low to very high; ability to properly apply required Federal and State mandated contract language based on the specific nature of each contract; ability to properly apply syntax in developing contract language to clearly communicate the intent and purpose of the contract. KNOWLEDGE OF Theories, principles, and practices of budgeting, recordkeeping, procurement, and contract administration in a public agency or federal environment. Applicable local, state, and federal laws, rules, and regulations governing procurement in a public agency. Federal and state public transportation procurement laws and regulations. Bid and contract analysis and preparation techniques Program and budget development and implementation, including goal setting techniques Market trends, trade, and pricing conditions Modern management theory Knowledge of cost/price analysis Knowledge of Federal Transit Administration (FTA) regulations and requirements is desirable. ABILITY TO Oversee the procurement and contract administration activities of unit Prepare comprehensive reports and correspondence Interview and evaluate contract proposal respondents Mediate and negotiate Develop and implement goals, objectives, policies, procedures, work standards, and internal controls. Determine strategies to achieve goals. Exercise judgment and creativity in making decisions Analyze situations, identify problems, recommend solutions, and evaluate outcome The Selection Process Candidates will be screened for relevant qualifying experience that consists of an evaluation of education and experience. The most competitively qualified candidates** will be invited to participate in the selection process. The selection process may include a combination of written, performance, and oral examinations. All employment offers are contingent upon successful completion of a pre-employment physical exam, including a drug test, and a criminal background investigation, which will include Live Scan fingerprinting. For further information and to submit an application visit our website at: https://omnitrans.org/business-employment/careers/ Omnitrans is an Equal Employment Opportunity Employer