Administrative Assistant - TS clearance with SCI eligibility

Are you experiencedAdministrative Assistantwith demonstrated capability working within executive-level DoD multi-level security environments? Join our team today! This position will support N9SP Deputy Director located at the Pentagon.

As anAdministrative Assistant, you will:

• Support Deputy Director at Pentagon.
• Receive a robust benefits package that includesEmployee Stock Ownership Plan!
• Enjoy flexibility managing your work hours and personal needs with a single accrual leave plan.

A week in the life of anAdministrative Assistant:

• Answer Director, Deputy Director, and Front Office group line telephones, take messages, and coordinate responses by appropriate DONSAPCO/N9SP staff members.
• Provide coordination and support for meetings and conferences to include the following:
  
  
  
  • Identify/schedule suitable meeting location(s)
  • coordinate principals' calendars
  • manage and distribute schedules
  • draft and distribute meeting agendas
  • coordinate and verify clearances/accesses of meeting attendees
  • compile, locate, develop and/or review slide decks and talking points
  • schedule, setup, and operate VTC equipment
  • draft place cards and seating arrangements in accordance with DON and DoD protocol
  • take and properly mark meeting notes
  • record and track meeting action items
  • draft, coordinate, finalize, and distribute meeting minutes and/or decision memoranda
  • coordinate parking passes and/or temporary parking requests
  
  
  
  
• Oversee the tracking of office material, supplies, and other items as needed.
• Prepare and present the government ordering point of contact (POC) a required supply list on a monthly basis, or sooner if necessary, and assist in the ordering and restocking of supplies.
• Assist the Workflow Manager with drafting, preparation, editing and coordinating various reports, briefs, papers, and other written documentation required for the Director, Deputy Director, Chief of Staff, or Deputy Chief of Staff.
• Greet visitors, including Flag-level officers and Senior Executives. Escort visitors and meeting attendees.
• Assist with the development, implementation, and update of written SOPs that define how office functions, processes, and procedures are to be conducted.
• Create and/or support the maintenance of organizational charts, phone lists, recall cards, personnel manning rosters, and other administrative support as necessary.

• 5 -7 years of relevant Administration Management experience with a Bachelor's degree
• 10+ years of relevant executive level administration with an Associate degree
• Active TS clearance with SCI eligibility.
• Possess an analytical mindset with effective problem-solving skills.
• Adept at briefing executives andprogram IPT level leadership.
• High Proficiency with MS Office applications, including SharePoint.

Founded in 1975, AMERICAN SYSTEMS is one of the largest employee-owned companies in the United States. We are a government services contractor focused on delivering Strategic Solutions to complex national priority programs with 100+ locations worldwide. Through our focus on quality, strong cultural beliefs and innovation we deliver excellence every day.

Company Awards:

• Forbes National Best Midsize Companies
• Energage National Best Workplaces, National
• Washington Post Best Workplaces

Veteran Hiring Awards:

• GOLD AWARD by U.S. Department of Labor HIRE Vets Medallion Program
• TOP 10 MILITARY FRIENDLY EMPLOYER by MilitaryFriendly.com
• BEST FOR VETS EMPLOYER by Military Times

AMERICAN SYSTEMS is committed to pay transparency for our applicants and employee-owners. The salary range for this position is $80,000 - $100,000. Actual compensation will be determined based on several factors permitted by law. AMERICAN SYSTEMS provides for the welfare of its employees and their dependents through a comprehensive benefits program by offering healthcare benefits, paid leave, retirement plans (including ESOP and 401k), insurance programs, and education and training assistance.