Divisional Finance Director

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INITIAL REVIEW DATE (IRD)

Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. Materials submitted after the IRD will ONLY be forwarded at the request of the hiring unit. To ensure your application is routed for consideration, submit your materials before 11:59 p.m. on the IRD. Talent Acquisition cannot accept application materials outside of the jobs portal, and is unable to update submitted applications on an applicant's behalf, or forward communications to the hiring units. For more information about the IRD and the applicant review process, view this link.

The IRD for this job is: 10-15-2024

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

The Chancellor of UC Santa Cruz has called the Division of Social Sciences the heart and soul of the university, and for good reason. The division is the largest academic unit on campus. It includes about 45 percent of undergraduate majors and nearly 30 percent of graduate students, and course enrollments are at an all-time high.

Across all disciplines in the Division of Social Sciences, students see clear relevance and purpose. There is a strong commitment to environmental and social responsibility, and many students want to give back to society when they graduate. All our majors and programs provide this opportunity.

Since its inception, the Division of Social Sciences has sought to achieve the highest possible distinction for scholarship. Faculty members have extended the boundaries of knowledge in both traditional and new fields. Research is conducted through disciplinary as well as interdisciplinary lines of inquiry, with a major focus on the study of human relationships in society.

The Division:

• Largest Academic Division on the UC Santa Cruz Campus
• Eight Academic Departments
• Two Residential Undergraduate Colleges
• 8 Ph.D. Programs
• 25 Undergraduate Degree Programs
• Largest Enrollments on UC Santa Cruz Campus
• Awards 45% of Total Bachelor Degrees
• Awards 22% of Total Ph.D. Degrees
• 5,885 Undergraduate Students
• 443 Graduate Students
• 166 Full-time Faculty
• 100 Full-time Staff

JOB SUMMARY

Reporting to the Assistant Dean, of Planning and Finance, the Divisional Finance Director is the principal budget analyst responsible for a range of key business functions in the areas of financial and budgetary management, accounting control, fiscal planning, analysis, and reporting. The Divisional Finance Director plays a significant role in guiding critical fiscal business functions that support the academic and research mission of the Division of Social Sciences.

The Divisional Finance Director oversees one financial analyst and is tasked with the core functions of resource planning and analysis and budgetary oversight and administration of divisional funds, including state general funds, opportunity funds, gift and endowment income, and course fee and recharge funds.

The Divisional Finance Director interacts closely with the departments and programs within the division, as well as a diverse group of personnel within the Dean's Office.

APPOINTMENT INFORMATION

Budgeted Salary: $115,000 - $135,600 / Annually. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: Career appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: Non-Represented

Job Code Classification: 007710 (FINANCIAL ANL 4)

Travel: Never or Rarely

JOB DUTIES

35% - Financial Reporting

• Develop methods, formats, and procedures for fiscal reporting. Direct the compilation of data and provide reports required for academic and budgetary planning. Respond to and prioritize requests for new reports as needed.
• Work closely with the Assistant Dean to identify reporting needs, gather data, and design and maintain reports needed.
• Provide a routine portfolio of management-level reports.

30% - Fiscal Management and Control

• Ensure an effective system of internal controls, including adequately trained staff, effective business practices, and appropriate separation of duties.
• Maintain divisional chart of accounts and org hierarchy. Provide financial policy advice to the Dean, Assistant Deans, and Department Managers.
• Maintain in-depth, current operational knowledge of financial practices, procedures, and policy. Draft new divisional financial policies as needed and communicate pertinent financial information and guidance to appropriate groups.
• Analyze, problem-solve, and resolve operational issues.
• Serve as signature authority for standard-level event/entertainment approval and exceptions to policy (non-entertainment) and on all financial and purchasing transactions.
• Review, prepare, and approve transfers of funds and other budgetary adjustments for the Division.
• Provide advice on methodologies to optimize the use of resources.
• Manage the fiscal closing process for all Divisional, Departmental, and unit budgets.
• Manage annual process for proposal and submission of recharge rate, course fee, and miscellaneous fee requests.
• Serve as primary financial liaison for division and central offices for inquiries regarding policies and procedures.
• Represent the division on various campus committees.

25% - Resource Planning and Analysis

• Perform continuous budget review and analysis. Provide budget projections and recommendations to respond to a wide range of priorities and issues. Make recommendations on the usage of funds, restrictions on funding, and issues surrounding funding augmentations.
• Prepare and oversee the preparation of analyses of complex financial issues for use by the Dean and/or Assistant Dean to facilitate division-wide decision-making and financial planning in support of a long-range academic plan.
• Collaborate with the Dean's Office Academic Program Analyst to create and/or maintain various reports providing information necessary for planning and decision-making by the Dean.
• Provide detailed budget charts, tables, and spreadsheets, as needed, in support of a variety of budgetary analyses and special projects.
• Provide ad hoc financial analysis for the Dean's Office and department managers as needed.
• Advise on effective business practices. Participate with senior officers and unit managers in business process redesign projects. Provide systems analysis and development support for division administrative data management.

10% - Supervision

• Provide training, performance management, and professional development.
• Conduct regular unit staff meetings and participate in general Business Office/Dean's Office staff meetings.
• Analyze unit practices and procedures and implement changes to increase team efficiency.

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience and / or training.
• Extensive knowledge of finance policies, practices and systems, budgeting and reporting techniques, accounting and bookkeeping.
• Substantial experience in analysis and interpretation of financial and business policies, practices, and procedures, including demonstrated experience in cost analysis and audit procedures and accurately administering large budgets with multiple fund sources.
• Ability to prepare and present financial materials to internal and external constituents.
• Advanced experience in the use of campus financial systems (or similar business related transactional systems) and database query tools (such as Business Objects). Demonstrated proficiency in accessing, organizing, and translating information from large and complex databases.
• Demonstrated ability to effectively communicate both verbally and in writing.
• Advanced skills in the use of spreadsheet and database software.
• Demonstrated interpersonal skills and ability to work effectively across the organization at all levels.
• Ability to discern priorities, stay on task, and work with both exacting budgetary details and broad financial implications.
• Excellent customer-service and interpersonal skills with the ability to interact effectively with diverse groups of people and to work well both independently and collaboratively on multiple projects.
• Ability to exercise flexibility, initiative, sound judgment and discretion in handling confidential information.

PREFERRED QUALIFICATIONS

• Thorough knowledge and understanding of internal control practices and their impact on protecting University resources.
• Advanced knowledge of higher education planning, budgeting and fund accounting principles, financial policies and detailed knowledge of corresponding UC and campus procedures.
• Knowledge of University Information Systems (PPS, FMW, INFOVIEW, BUSINESS OBJECTS, CRUZBUY) as well as extensive knowledge and experience of standard Financial Management and Database reporting tools.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Ability to work long periods of time at a computer with or without accommodation.
• The selected candidate has the option to work a hybrid work schedule. If a hybrid work schedule is confirmed, the selected candidate must be able to work successfully from a home/remote office and be able to fulfill the requirements of the UCSC telecommuting agreement.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• Ability to maintain appearance and conduct suitable for working in a professional setting.
• The selected candidate will be subject to the annual financial disclosure requirements of the California Political Reform Act of 1974.
• The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

NOTICE OF AVAILABILITY

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination