Bookkeeper III External 10.23.24

Job Summary

Advanced technical-accounting and bookkeeping work. Reviews, processes, and maintains accounting and fiscal records, files, and documentation involving the receipt, transfer, and/or disbursement of school funds in accordance with laws, rules and procedures relating to school financial records. Responds to inquiries and provides assistance to school-related organizations, parents, students, vendors, school staff and faculty, and other School Board personnel. Enters financial transactions and purchases to the appropriate accounts in the District's Internal Accounts Accounting Systems. This class is differentiated from the next lower level, Bookkeeper II, by the greater variety and number of accounts, financial transactions, disbursements, students and staff as well as if the assigned school has clubs and athletics. This class lies above that of Bookkeeper II and below that of Financial Records Analyst.

Essential Functions

1. Receives all monies for internal accounts; issues receipts; deposits and disburses monies; prepares check requests; and reconciles and verifies bank statements for school and community education, extended day, athletics, and summer camp.

2. Maintains records of stale-dated and NSF checks and contacts collections vendor in an effort to retrieve monies.

3. Reconciles and balances assigned accounts, performs year-end closing functions, and responds to and makes adjustments per annual internal audit.

4. Audit, reviews, and/or monitors internal and external groups (clubs/boosters etc.) and oversee all fundraising events and related paperwork and functions as liaison between school and group.

5. Assembles, verifies, and prepares detailed financial and statistical data and reports. Performs general clerical functions in support of school staff.

6. Performs purchasing functions such as gathering, reviewing, tabulating and evaluating bid quotes for purchases; determine cost effectiveness; preparing and processing purchase and warehouse orders; verifying receipts against invoices; and maintaining records and reports.

7. Maintains central storeroom supplies for school including maintaining bid books and receiving orders and disbursing supplies to school staff.

8. Maintains equipment and maintenance agreement records and equipment BPI numbers; retires and transfers obsolete, broken or unneeded equipment; and monitors and logs in and out equipment checked out of school.

9. Calculates and makes payment to officials and security officers for working athletic events including entering employees into automated payroll system (SAP) to receive pay and refunds.

10. Requests and contacts bus transportation for field trips to include identifying funds for same from PTA donations, District funds, and from monies collected from students and paying for services rendered.

11. Performs other duties as assigned.

Probtion: One(1) year

Qualifications

Open Requirements: Four (4) year combination of education and accounting or bookkeeping experience which includes experience in at least one (1) of the following areas: accounts payable (posting and/or paying on accounts), accounts receivable, payroll, bank telling/cashiering, and bank statement reconciliation/financial analysis for multiple accounts. Must be bondable. Full-charge bookkeeping or prior school bookkeeping experience is preferred.

Promotional Requirements: All permanent employees who have served for one (1) year in the class of Bookkeeper II may apply.

Licensing: NA

Knowledge, Skills, and Abilities

• Knowledge of the techniques, methods, and procedures used in performing the more complex clerical-accounting, bookkeeping, and financial reporting functions
• Knowledge of (Government) accounting and bookkeeping principles, practices and procedures
• Knowledge of the District's internal accounts policies, rules, and regulations
• Knowledge of financial-related School Board Policies and Procedures
• Knowledge of the District's Internal Accounts Accounting Systems
• Knowledge of Federal, State, and local laws, rules and regulations regarding public funds
• Strong addition, subtraction, multiplication, and division mathematical skills
• Strong organizational skills
• Strong time management skills
• Strong oral, written, and interpersonal communication skills
• Strong word processing, spreadsheet, and database software skills
• Strong automated systems skills, such as SAP and KEV
• Ability to apply accounting and bookkeeping knowledge to assigned tasks
• Ability to reconcile a bank statement and make bank deposits
• Ability to research and identify temporarily idle or surplus funds to be transferred to savings and/or used to purchase time certificates of deposit in accordance with School Board policy
• Ability to read, understand and apply job-related materials, information, policies, and procedures
• Ability to work independently
• Ability to establish and maintain effective working relationships